Executive Secretariat Support with Security Clearance

Premier Enterprise Solutions, LLC; Washington (District of Columbia); On-site; USD 90,000 - 120,000; Full time

Benefits offered by this job

PTO

Holiday pay

Medical Insurance

Dental Insurance

Vision Insurance

Life Insurance

Disability Insurance

401(k) retirement plan

Job summary

Premier Enterprise Solutions in Washington, DC seeks an Executive Secretariat Support with strong records management and correspondence coordination capabilities. The role covers tasking, tracking, and executive support for senior leadership across the OUSD(I&S) and DoD components.

Qualifications include a minimum of six years in an executive secretariat role, proficiency with CATMS, and a TS/SCI clearance. A Bachelor's degree is required, with full-time, on-site duties in Washington, D.C.

Qualifications

• Minimum 6 years of Executive Secretariat experience.
• Proficiency with CATMS (Correspondence and Task Management System).
• Bachelor's degree required.

Responsibilities

• Records Management Liaison Support: develop and maintain a compliant file system per AI 15.
• Correspondence Support: create/templates and coordinate SOPs; prepare EA&M correspondence.
• Tasking and Tracking Management Support: manage security review, FOIA, IG/GAO taskings, and related matters.
• Front Office Support: provide office coverage and assist on specified projects and tasks.

Skills

Executive Secretariat

Task management

Records management

SOP coordination

Front office support

Editing/proofing

Education

Bachelor's degree

Tools

CATMS

Job description

Executive Secretariat Support Premier Enterprise Solutions is seeking Executive Secretariat Support to provide correspondence control and training; tasking and tracking management; records management, filing and archiving; mail distribution; and courier service; electronic initiatives support; audit program support; and related Executive administrative support. Customer impact is both internal and external, encompassing the OUSD(I&S), Secretary of Defense, Deputy Secretary of Defense, OSD Components, Joint Staff, Combatant Commands, the Military Services, the Executive Branch Agencies, Congress, and the public. Executive Secretariat shall employ master expertise in the areas of team management, office management, administrative expertise, critical/creative thinking, strategic management, flexible problem solving, time management, editing/proofing/revising skills, agility in addressing competing priorities, matters of protocol and engagements with senior leadership.

Location: Washington D.C.

Specific tasks include:

Records Management Liaison Support

• * The Executive Secretariat shall support the planning, development, and maintenance of a user-friendly, effective file system compliant with Department regulations. Administrative Instruction 15 (AI 15) will be the basis for the development and governance of paper files and archives for the OUSD(I&S).

Correspondence Support

• * Develop and maintain correspondence templates for the on-line availability on all three networking levels.
• * Support the management of the SOPs effort through facilitating the coordination of SOPs, writing, and reviewing SOPs, and ensuring SOPs are coordinated through the approval process.
• * Prepare Executive Secretariat and other EA&M correspondence

Tasking and Tracking Management Support

• * The Executive Secretariat shall be responsible for support, distribution, tracking and status of security review requirements, Privacy Act program requirements, Freedom of Information Act (FOIA) taskings, Inspector General (IG) /General Accounting Office (GAO) taskings, Litigation Cases and other similar subject taskings.

Front Office Support

• * The Executive Secretariat will provide physical support coverage to the OUSD(I&S) Front Office during periods where manning is negatively impacted due to outages or limitations of availability for current staff. The Executive Secretariat shall cross-utilize staff in order to support this task
• * The Executive Secretariat will provide administrative support to the OUSD(I&S) Front Office on specified projects or tasks

Education

• * Minimum of a Bachelor's degree is required

Experience

• * Minimum 6 years of Executive Secretariat experience required
• * Proficiency with CATMS required (Correspondence and Task Management System)

Clearance required

• * Top Secret / Sensitive Compartmented Information (TS/SCI) Clearance

Benefits

Premier Enterprise Solutions offer full-time employees a comprehensive and competitive benefits package designed to support their health, well-being, and financial future. Benefits include paid time off (PTO) for vacation, sick leave, and personal days; paid holidays; medical, dental, and vision insurance; company-paid life and accidental death & dismemberment (AD&D) insurance; voluntary life insurance; short- and long-term disability coverage; professional training and development opportunities; and a 401(k)-retirement plan with company matching and immediate vesting.

EEO Statement

It is Premier Enterprise Solution's policy to promote equal employment opportunities. Premier is committed to fostering a workplace where employment decisions are based solely on qualifications, experience, and the ability to perform essential job functions. We adhere to all applicable federal, state, and local laws governing equal employment opportunity.