Executive Secretarial Support Experienced Professional

3M HEALTHCARE; Hunker (Westmoreland County); On-site; USD 60,000 - 80,000; Full time

Benefits offered by this job

Health Coverage

401(k) with company match

Paid time off

Tuition reimbursement

Parental leave

Fertility benefits

Job summary

Hitachi Energy in Hunker, PA, is seeking an experienced administrative professional to support executives. The role focuses on managing calendars, coordinating international travel, organizing meetings, and preparing documents and reports.

You will handle confidential information with discretion and collaborate across functions to ensure smooth operations. The ideal candidate has 10+ years of administrative experience, strong MS Office skills, and a proven ability to manage complex calendars and

Qualifications

• High school diploma and 10+ years of relevant administrative experience.
• Proven ability to make independent decisions and take proactive action.
• Experience coordinating complex meetings and executive-level events.
• Strong skills in managing executive calendars and international travel.
• Experience handling confidential information with discretion.

Responsibilities

• Manage complex executive calendars, including international coordination.
• Arrange domestic and international travel and prepare detailed itineraries.
• Organize multi-day meetings, workshops, and on-site events.
• Prepare correspondence, documents, presentations, and reports.
• Track, prioritize, and respond to executive emails as needed.
• Support data organization, spreadsheet analysis, and expense reporting.
• Maintain conference room scheduling processes.
• Support onboarding, site activities, and cross‑functional administrative needs.

Skills

Microsoft Office

Calendar management

Travel coordination

Education

High school diploma

Tools

Notary Public (or willing to obtain)

Job description

Location: Hunker, Pennsylvania, United States of America.

Job ID: R0129839

Job Schedule: Full time

Remote: No

Job Description: The Opportunity

How You’ll Make an Impact

• Manage complex executive calendars, including international coordination.
• Arrange domestic and international travel and prepare detailed itineraries.
• Organize multi-day meetings, workshops, and on-site events.
• Prepare correspondence, documents, presentations, and reports.
• Track, prioritize, and respond to executive emails as needed.
• Support data organization, spreadsheet analysis, and expense reporting.
• Maintain conference room scheduling processes.
• Support onboarding, site activities, and cross‑functional administrative needs.

Your Background

• High school diploma and 10+ years of relevant administrative experience.
• Proven ability to make independent decisions and take proactive action.
• Experience coordinating complex meetings and executive‑level events.
• Strong skills in managing executive calendars and international travel.
• Experience handling confidential information with discretion.
• Microsoft Office skills; Notary Public or willingness to obtain.

What We Offer

• Comprehensive Health Coverage – Medical, dental, vision, and prescription plans.
• Retirement Savings – 401(k) with company match and additional contributions.
• Paid Time Off – Flexible PTO, paid holidays.
• Professional Growth – Tuition reimbursement and continuous learning programs.
• Family Support – Parental leave, adoption assistance, and fertility benefits.

We champion a sustainable energy future through innovation and purposeful work. We embrace a global, inclusive culture that celebrates diverse perspectives. We empower team members with development, mobility, and continuous learning opportunities.

Equal Employment Opportunity (EEO)

Females/Minorities/Protected Veterans/Individuals with Disabilities. Protected veterans and qualified individuals with a disability may request a reasonable accommodation if you are unable or limited in your ability to use or access the Hitachi Energy career site as a result of your disability.

You may request reasonable accommodations by completing a general inquiry form on our website. Please include your contact information and specific details about your required accommodation to support you during the job application process. This is solely for job seekers with disabilities requiring accessibility assistance or an accommodation in the job application process. Messages left for other purposes will not receive a response.