Executive Search Operations Lead

Atrium; Boston (MA); On-site; USD 85,000 - 105,000; Full time

Benefits offered by this job

PTO 20 days

Health Insurance

Dental Insurance

Vision Insurance

HSA & FSA

401(k) with employer match

Employee Assistance Program

Summer Fridays

Onsite Boston office

Job summary

Atrium is seeking an Executive Search Operations Specialist to support VP and above searches. This role coordinates interview logistics, maintains executive-facing documentation, and ensures a smooth candidate experience across senior stakeholders.

The role emphasizes discretion, process discipline, and strong Excel/PowerPoint skills to deliver accurate briefing materials and metrics to C‑suite audiences.

Qualifications

• 4+ years directly supporting senior executives or in executive-facing roles.
• Proven ability to manage confidential information with sound judgment.
• Experience coordinating complex executive calendars across multiple stakeholders.

Responsibilities

• Coordinate logistics for VP+ searches from kickoff to close.
• Manage multi‑stakeholder interview schedules with a high service standard.
• Liaise with executive assistants to protect senior leadership calendars.

Skills

Executive support

Calendar management

Project coordination

Communication

Excel

Education

Bachelor’s degree preferred

Tools

Workday

Coupa

Smartsheet

PowerPoint

Outlook

Job description

Atrium is seeking an Executive Search Operations Specialist to support VP and above searches. This role coordinates interview logistics, maintains executive-facing documentation, and ensures a smooth candidate experience across senior stakeholders.

The role emphasizes discretion, process discipline, and strong Excel/PowerPoint skills to deliver accurate briefing materials and metrics to C‑suite audiences.