Executive Scheduler and Administrative Aide (Legislative Senior Aide I, Grade N18)

Montgomery County, MD; Rockville (MD); Presencial; USD 64.000 - 82.000; Tempo integral

Resumo da vaga

The Office of a Montgomery County Councilmember is seeking an Executive Scheduler and Administrative Aide to manage a demanding legislative calendar, coordinate the central inbox, support staff recruitment logistics, and assist with an assigned policy portfolio. This role requires independent prioritization, meticulous follow-through, confidentiality, and sound judgment.

The successful candidate will protect time for Council and committee responsibilities and ensure requests, assignments, and

Qualificações

• Bachelor’s degree from an accredited college or university.
• One year of legislative/policy or related experience.
• An equivalent combination of education and experience may be substituted.

Responsabilidades

• Manage and prioritize the Councilmember’s calendar, including meetings, briefings, and events.
• Evaluate invitations and requests; advise on acceptance, delegation, rescheduling, or decline.
• Prepare daily/weekly schedules, briefing materials, contacts, travel details, and event logistics.
• Resolve scheduling conflicts promptly and escalate when needed.
• Monitor the main inbox; triage messages and assign to staff as appropriate.
• Maintain correspondence and assignment trackers; track deadlines and follow-ups.
• Coordinate staff interviews and recruitment communications; maintain confidentiality.
• Support portfolio research, briefings, and coordination with legislative staff.

Conhecimentos

Calendar management

Executive support

Communication

Prioritization

Confidentiality

Formação

Bachelor’s Degree

Ferramentas

Outlook

Microsoft Office

Google Workspace

Descrição da vaga

Please Note: The salary range above represents this position’s earning potential. The anticipated hiring range for this position will be $64,104 - $82,149, based on the candidate’s qualifications and experience.

WHO WE ARE LOOKING FOR

The Office of a Montgomery County Councilmember seeks a proactive, highly organized Executive Scheduler and Administrative Aide to manage a demanding legislative calendar, coordinate the central inbox, support staff recruitment logistics, and assist with an assigned policy portfolio. This position requires independent prioritization, meticulous follow-through, confidentiality, and sound judgment. The successful candidate protects time for Council and committee responsibilities and keeps requests, assignments, and interview processes moving without constant direction.

Key Responsibilities but not limited to:

• Manage and prioritize the Councilmember’s calendar, including Council sessions, committee work, policy briefings, community engagements, and strategic meetings.
• Evaluate invitations and competing requests; recommend acceptance, delegation, rescheduling, or decline under established office protocols.
• Prepare accurate daily and weekly schedules, briefing requests, meeting materials, contacts, travel details, and event logistics.
• Resolve routine scheduling conflicts, promptly communicate changes, and escalat consequential decisions to the Chief of Staff.
• Monitor the main inbox; triage constituent, agency, and stakeholder messages; delegate matters to staff by legislative portfolio or casework responsibility.
• Maintain correspondence and assignment trackers; monitor response deadlines, follow-up, and recurring concerns; escalat urgent or sensitive issues.
• Coordinate staff interviews, scheduling, candidate communications, interview notes, and follow-up under HR and office leadership protocols; maintain confidentiality and accurate records.
• Support an assigned legislative portfolio through research, briefings, correspondence, tracking, and occasional evening or weekend events; coordinate with legislative staff.

Experience

One (1) year of progressively responsible experience in legislative/policy research or communications and/or professional level experience in a subject area relevant to local government administration.

Education

Graduation from an accredited college or university with a Bachelor’s Degree.

Equivalency

An equivalent combination of education and experience may be substituted.

Preferred Qualifications

• Proven ability to organize competing requests, maintain accurate records, communicate clearly, exercise discretion, and meet short deadlines.
• Experience managing a complex calendar and executive correspondence for an elected official, senior executive, or other high-demand principal.
• Experience with shared inboxes, constituent correspondence, interview coordination, action tracking, and professional follow-up.
• Proficiency with Outlook, Microsoft Office, Google Workspace, virtual meeting platforms, and workflow tools; excellent proofreading, confidentiality, and judgment.

Application and Selection

Submit a resume, professional references, and a cover letter (one-page maximum) describing your interest and one specific example of managing competing executive scheduling, correspondence, or recruitment priorities. Explain your actions and results.

Finalists may complete a practical calendar, inbox-routing, interview-coordination, and proofreading exercise. Rolling review until filled; early availability for structured transition and cross-training is desirable.