Executive & Sales Administrator

Munro & Associates; Auburn Hills (MI); On-site; USD 55,000 - 85,000; Full time

Job summary

Munro Defense in Auburn Hills, MI is seeking an Executive & Sales Administrator to provide executive support to the President and assist sales and business development activities. You will manage the President's calendar, coordinate travel, prepare expense reports, and maintain CRM data while tracking opportunities and proposals.

The ideal candidate has 3+ years in executive or sales administration, demonstrates discretion, superb organizational skills, and the ability to thrive in a fast-paced,

Qualifications

• 3+ years in executive or sales administration.
• Experience supporting a senior executive or company leader.
• Strong organizational and time-management skills.
• Proficiency with Microsoft Outlook, Word, Excel, and PowerPoint.

Responsibilities

• Provide direct administrative support to the President.
• Manage the President's calendar and travel arrangements.
• Prepare expense reports and maintain CRM data.
• Track sales opportunities and maintain proposals and reports.

Skills

Executive support

Sales administration

CRM experience

Travel coordination

Tools

CRM software

MS Office

Job description

Job Title: Executive & Sales Administrator

Location: Auburn Hills, MI (Onsite)

Reports To: President, Munro Defense

About Munro Defense

Munro Defense provides engineering, manufacturing, and consulting services supporting the defense industry. Our team works in a fast-paced, highly collaborative environment where responsiveness, confidentiality, attention to detail, and the ability to manage multiple priorities are essential.

Position Summary

Munro Defense is seeking a highly organized and proactive Executive & Sales Administrator to provide executive and administrative support to the President while also supporting sales and business development activities.

This position will serve as a trusted administrative partner to the President and will regularly handle confidential and sensitive business information. Responsibilities will include managing the President's email and calendar, coordinating travel, preparing expense reports, maintaining CRM information, and tracking sales opportunities and proposals.

The ideal candidate is detail-oriented, adaptable, comfortable working independently, and able to prioritize effectively in a fast-paced environment where needs and priorities may change quickly.

Key Responsibilities

Executive & Administrative Support

• Provide direct administrative support to the President of Munro Defense.
• Manage and organize the President's calendar, including scheduling meetings, coordinating appointments, and resolving scheduling conflicts.
• Monitor and assist with management of the President's email, identifying priority communications and ensuring timely follow-up.
• Coordinate domestic and international travel arrangements, including flights, lodging, transportation, and itineraries.
• Prepare, organize, and submit expense reports and supporting documentation.
• Assist with meeting preparation, scheduling, correspondence, and follow-up activities.
• Handle confidential, sensitive, and proprietary information with a high level of discretion and professionalism.
• Anticipate administrative needs and proactively address issues to help the President operate efficiently.

Sales & Business Development Support

• Maintain accurate and current customer, contact, opportunity, and activity information within the company's CRM system.
• Track sales opportunities and assist with maintaining visibility into the sales pipeline.
• Maintain proposal tracking, including due dates, status, customer information, responsible parties, and follow-up activities.
• Assist the President and business development team with coordination and administrative support related to customer meetings, proposals, and sales activities.
• Help track open action items and follow up with internal team members to ensure deadlines and commitments are met.
• Prepare and maintain sales reports, trackers, presentations, and other business development documentation as needed.
• Support the organization and maintenance of customer and business development records.

Qualifications

• 3+ years of experience in executive administration, sales administration, business development support, or a related role preferred.
• Experience directly supporting a senior executive or company leader strongly preferred.
• Strong organizational and time-management skills with the ability to manage multiple priorities and deadlines.
• Demonstrated ability to handle confidential and sensitive information appropriately.
• Strong written and verbal communication skills.
• High level of professionalism, discretion, and sound judgment.
• Ability to work independently, take initiative, and anticipate needs with limited direction.
• Strong attention to detail and follow-through.
• Comfortable working in a fast-paced environment where priorities may shift.
• Proficiency with Microsoft Outlook, Word, Excel, and PowerPoint.
• Experience working with CRM systems and sales or proposal tracking preferred.
• Ability to interact professionally with customers, executives, employees, and external partners.

Additional Requirements

• Must be able to work onsite in Auburn Hills, Michigan.
• Must be eligible to work on projects subject to applicable U.S. government, export control, and security requirements.

Munro Defense is an Equal Opportunity Employer. Employment decisions are made without regard to race, color, religion, sex, national origin, age, disability, genetic information, veteran status, or any other status protected by applicable federal, state, or local law.

This job description is intended to describe the general nature and level of work performed and is not intended to be an all-inclusive list of responsibilities, duties, or qualifications. Responsibilities may be modified or assigned based on the needs of the organization.