Executive Receptionist

Northbound Executive Search; New York (NY); On-site; USD 70,000 - 75,000; Full time

Job summary

Northbound Executive Search is assisting a venture capital client in New York City by hiring an Executive Receptionist. You will be the first impression of the firm and support daily administrative operations.

Responsibilities include managing firm-wide calendars, coordinating meetings and travel, greeting visitors, handling communications, and assisting with office tasks to ensure smooth operations for the executive team.

Qualifications

• 2+ years of relevant administrative experience.
• Highly professional demeanor and presentation.
• Excellent organizational and time-management skills.
• Detail-oriented with strong work ethic.
• Proficient in MS Office (Outlook, Word, Excel, PowerPoint).

Responsibilities

• Coordinate and maintain scheduling of firm-wide calendar and conference rooms, including travel arrangements.
• Assist with handling, filing and distribution of correspondence, deliveries, invoices and documentation.
• Greet, direct and provide hospitality to all visitors and ensure building security registration.
• Answer and direct executive phone calls promptly and professionally.
• Manage multiple calendars, arrange meetings and reminders for the executive team.
• Stock and maintain office supplies, pantry, conference rooms and common areas; coordinate messenger deliveries and service calls; support team events.
• Prioritize and manage multiple tasks, problem solve and follow through on issues.

Skills

Interpersonal skills

Time management

Detail orientation

Multitasking

Tools

Outlook

Word

Excel

PowerPoint

Job description

Our client, a venture capital firm, is seeking an Executive Receptionist to join its team. This individual will serve as a positive first impression of the company and as well as focus on key day-to-day operational and administrative duties.

Job Responsibilities:

• Coordinate and maintain scheduling of firm-wide calendar and conference rooms, including making and confirming appointments and last minute travel arrangements
• Assist with handling, filing and distribution of various inbound and outbound correspondence, deliveries, invoices and miscellaneous documentation
• Greet, direct and provide hospitality and assistance to all visitors and make sure every guest is registered in advance with building security
• Answer and appropriately direct executive phone calls promptly and professionally
• Ability to manage multiple calendars, arrange meetings and appointments and provide reminders for executive team
• Responsible for stocking and maintaining office supplies, pantry facilities, conference rooms and common areas – Responsible for all messenger center deliveries, maintenance requests, service calls, and execution of team events
• Prioritize and manage multiple tasks simultaneously; problem solve and follow through on issues in a timely manner

Job Requirements:

• 2+ years of relevant administrative experience
• Highly professional manner and demeanor
• Excellent organizational aptitude, time management skills, detail orientation, ability to multi- task, outstanding work ethic and strong interpersonal skills required
• Strong knowledge of MS Office, including Outlook, Word, Excel and PowerPoint
• A desire to succeed in an entrepreneurial environment

Compensation:

• $70,000 – $75,000

Job ID:

8190