Executive Concierge & Office Operations Lead

Northbound Executive Search; New York (NY); On-site; USD 70,000 - 75,000; Full time

Job summary

Northbound Executive Search is assisting a venture capital client in New York City by hiring an Executive Receptionist. You will be the first impression of the firm and support daily administrative operations.

Responsibilities include managing firm-wide calendars, coordinating meetings and travel, greeting visitors, handling communications, and assisting with office tasks to ensure smooth operations for the executive team.

Qualifications

• 2+ years of relevant administrative experience.
• Highly professional demeanor and presentation.
• Excellent organizational and time-management skills.
• Detail-oriented with strong work ethic.
• Proficient in MS Office (Outlook, Word, Excel, PowerPoint).

Responsibilities

• Coordinate and maintain scheduling of firm-wide calendar and conference rooms, including travel arrangements.
• Assist with handling, filing and distribution of correspondence, deliveries, invoices and documentation.
• Greet, direct and provide hospitality to all visitors and ensure building security registration.
• Answer and direct executive phone calls promptly and professionally.
• Manage multiple calendars, arrange meetings and reminders for the executive team.
• Stock and maintain office supplies, pantry, conference rooms and common areas; coordinate messenger deliveries and service calls; support team events.
• Prioritize and manage multiple tasks, problem solve and follow through on issues.

Skills

Interpersonal skills

Time management

Detail orientation

Multitasking

Tools

Outlook

Word

Excel

PowerPoint

Job description

Northbound Executive Search is assisting a venture capital client in New York City by hiring an Executive Receptionist. You will be the first impression of the firm and support daily administrative operations.

Responsibilities include managing firm-wide calendars, coordinating meetings and travel, greeting visitors, handling communications, and assisting with office tasks to ensure smooth operations for the executive team.