Executive Protection Executive Assistant

MARA; Town of Florida (NY); On-site; USD 75,000 - 115,000; Full time

Job summary

MARA is seeking an Executive Assistant to the Senior Director of Executive Protection to provide high-level administrative support and act as a trusted right-hand partner. The role interfaces with C-suite, Board of Directors, security stakeholders, law enforcement, and external partners, requiring professionalism, judgment, and strict confidentiality.

The successful candidate will anticipate needs, manage complex calendars across multiple time zones, coordinate meetings and travel, prepare

Qualifications

• Experience supporting senior leaders or executives.
• Ability to anticipate needs and provide solutions.
• Proven judgment and discretion with sensitive information.
• Excellent written and verbal communication.

Responsibilities

• Manage Senior Director's calendar across time zones and coordinate scheduling.
• Coordinate meetings, briefings, and minutes; follow up on action items.
• Support special projects, research, and data analysis as directed by the Senior Director.
• Assist with travel arrangements and logistics for principal travel.
• Organize confidential files and prepare reports for leadership.
• Process and reconcile expense reports and budgeting documents.

Skills

Calendar management

Stakeholder management

Executive support

Discretion & confidentiality

Meeting coordination

Travel logistics

Communication

Job description

MARA is seeking an Executive Assistant to the Senior Director of Executive Protection to provide high-level administrative support and act as a trusted right-hand partner. The role interfaces with C-suite, Board of Directors, security stakeholders, law enforcement, and external partners, requiring professionalism, judgment, and strict confidentiality.

The successful candidate will anticipate needs, manage complex calendars across multiple time zones, coordinate meetings and travel, prepare