Executive Project Senior Coordinator

Blue Cross Blue Shield Association; Chicago (IL); On-site; USD 79,000 - 115,000; Full time

Job summary

Blue Cross Blue Shield Association in Chicago seeks a seasoned executive assistant and project management professional to provide comprehensive administrative and project support to the Executive and team.

You will coordinate cross-functional initiatives, manage meeting materials and communications, prepare reports and slides, handle travel and expense processes, and maintain confidentiality with senior leaders and external partners.

Qualifications

• Bachelor's degree or equivalent experience
• 4+ years in project management on executive-level projects
• Experience managing internal and external stakeholders

Responsibilities

• Coordinate team planning discussions and track roadmaps
• Prepare meeting materials and provide technical support
• Create and maintain status reports for cross-functional projects
• Manage travel, expenses, and vendor payables
• Maintain confidential information and optimize communications with stakeholders

Skills

Project management

Data synthesis

Excel

PowerPoint

MS Office

Verbal & written communication

Team collaboration

AI literacy

Education

Bachelor's Degree

Tools

Microsoft Office

Job description

Job Description Summary

This role ensures the effectiveness and efficiency of the leadership by providing full range of administrative and project management support to the Executive and assigned team(s), exercising confidentiality, tact and diplomacy. Leads all efforts in providing information for internal and external inquiries regarding divisional activities, maintaining positive relations with internal and external contacts, including Member Plan CEOs and executives, federal government and industry stakeholders, and other BCBSA senior executives as appropriate. Maintains confidentiality of all information and matters. Responsible for facilitating small-scale cross-functional projects and supporting larger scale initiatives. Creates and maintains status reporting processes for cross-functional projects under management, including project activities, as well as tracking and reporting company performance for the Executive or project team.

Job Description

PROJECT MANAGEMENT:

Responsible for coordinating team planning discussions and related outputs to develop roadmaps, focus on key priorities and track success measures. Guides the overall management of executive projects. Create and maintain status reporting processes for cross-functional projects under management, demonstrating independent judgement. Proactively manage teams’ Objectives and Key Results to ensure department goals are making progress, flag those that are not and inquire of status. Support Executive or team in conducting planning sessions with the leadership and management teams. Coordinate division-wide/department-wide planning meetings on a regular basis and proactively manage all related communications. Prepare and/or organize meeting/event-related materials and coordinate any necessary technical support .Conduct analyses and syntheses of data and information, prepare graphs, slides and summary tables, as needed for project/meeting activities and reporting.

OFFICE MANAGEMENT:

Acts as first line of communication and coordination to external and internal stakeholders. Exercising discretion and independent judgement in managing the flow of information and the timing of meetings and communication, including Outlook management. Organizes data and analytic information to maximize use by the team. Ensure that leader has the materials in advance of the meetings. Proactive management of vendor payables for the department, ensuring accuracy and timeliness. Handles travel plans from start to finish, ensures that the leader has what they need for their travel plans. Processes expense reports timely with accuracy. Takes comprehensive notes at meetings, drafting letters and emails, word processing. Prepares Power Point presentations (slides and charts). Prepares Excel spreadsheets, Filing, faxing, photocopying, Transmitting fax\email broadcasts using Outlook, and Ordering supplies.

The Posting Range For This Position Is

79,200.00 - 114,825.00

Qualifications

Education

• Required Bachelor's Degree ; or equivalent experience

Experience

• Required 4+ Years project Management professional designation or work equivalence managing executive projects in high visibility environment involving evolving external and internal stakeholders

Knowledge Skills And Abilities

• Demonstrated project management skills in tracking updates, identifying potential foot faults
• Ability to work independently to generate, synthesize and analyze data, reports and tables.
• Demonstrated ability to manage multiple projects with overlapping timetables
• Ability to work effectively as a team member
• Excellent technical proficiency with information technologies (e.g. Microsoft Office) and literature-searching, with particular emphasis on Excel and PowerPoint
• Excellent verbal and written communication skills, problem solving and organizational abilities.
• Preferred: Demonstrates AI literacy and an understanding of generative AI tools, including appropriate business applications and limitations.

Certifications & Licenses

• Preferred: Certified Project Management Professional (PMP) - PMI

Extra Posting Information

Project Management Professional designation or work equivalence of four years minimum managing executive projects in high visibility environment involving evolving external and internal stakeholders.

The posted salary range is the lowest to highest salary we, in good faith, believe we would pay for this role at the time of this posting. We may ultimately pay more or less than the hiring range and this hiring range may also be modified in the future. A candidate’s position within the hiring range may be based on several factors including, but not limited to, specific competencies, relevant education, qualifications, certifications, relevant experience, skills, seniority, performance, shift, travel requirements, and business or organizational needs. This job is also eligible for annual bonus incentive pay.

We offer a comprehensive package of benefits including paid time off, 11 holidays, medical/dental/vision insurance, generous 401(k) matching, lifestyle spending account and many other benefits to eligible employees.

Note: No amount of pay is considered to be wages or compensation until such amount is earned, vested, and determinable. The amount and availability of any bonus, commission, or any other form of compensation that are allocable to a particular employee remains in the Company's sole discretion unless and until paid and may be modified at the Company’s sole discretion, consistent with the law.