Executive Project Manager to the President

Thomas College; Waterville (ME); On-site; USD 70,000 - 90,000; Full time

Benefits offered by this job

Medical insurance

Dental insurance

Life insurance

Disability insurance

6% 403(b) matching plan

Paid vacation

Paid sick leave

Thirteen paid holidays

On-site gym

Meal discounts

Free tuition for employees

Spouse and dependent children

Job summary

Thomas College in Waterville, Maine seeks a highly organized Special Assistant and Project Manager to the President. This full-time role supports the President and Board of Trustees while advancing major strategic initiatives at the College.

The ideal candidate is a trusted advisor, skilled project manager, and polished communicator who thrives in a fast-paced environment and coordinates complex priorities with professionalism and discretion.

Qualifications

• Bachelor's degree required; Master's degree preferred.
• Minimum five years of progressively responsible administrative or executive support experience.
• Higher education or nonprofit experience desirable.

Responsibilities

• Provide high-level executive and administrative support to the President, managing a complex calendar, correspondence, travel, and confidential materials.
• Serve as a key liaison for internal and external stakeholders, ensuring the Office of the President operates efficiently and professionally.
• Support institutional strategic planning, master planning, capital initiatives, and major presidential projects.
• Coordinate cross-departmental projects, track milestones, manage workflows, and anticipate risks and resource needs.
• Support Board of Trustees governance, serving as Assistant Secretary to the Board, including planning meetings, preparing materials, and maintaining compliance with bylaws.
• Assist with major institutional events such as Commencement, Convocation, presidential retreats, and high-profile campus visits.

Skills

Project management

Executive support

Communication

Discretion

Organization

Education

Bachelor's degree

Master's degree in Project Management

Five years of admin/exec support experience

Tools

Microsoft Office

Adobe Acrobat

Collaboration tools

Job description

Thomas College in Waterville, Maine seeks a highly organized Special Assistant and Project Manager to the President. This full-time role supports the President and Board of Trustees while advancing major strategic initiatives at the College.

The ideal candidate is a trusted advisor, skilled project manager, and polished communicator who thrives in a fast-paced environment and coordinates complex priorities with professionalism and discretion.