Executive Assistant & President Projects Manager

Thomas College; Benton (ME); On-site; USD 60,000 - 70,000; Full time

Benefits offered by this job

Medical insurance

Dental insurance

Life insurance

Disability insurance

403(b) matching

Paid vacation

Paid sick leave

Holidays

On-site gym

Meal discounts

Tuition for employees

Job summary

Thomas College, located in Waterville, Maine, seeks a highly organized Special Assistant and Project Manager to the President. This full-time role centers on coordinating complex priorities, supporting the President and Board of Trustees, and advancing major strategic initiatives shaping the College’s future.

The ideal candidate will be a trusted advisor, skilled project manager, and polished communicator who thrives in a fast-paced environment with professionalism and sound judgment.

Qualifications

• Bachelor’s degree required; Master’s degree preferred.
• Minimum of five years of progressively responsible administrative or executive support experience.
• Experience supporting senior leadership strongly preferred.
• Higher education or nonprofit experience desirable.

Responsibilities

• Provide high-level executive and administrative support to the President, managing a complex calendar, correspondence, travel, and confidential materials.
• Serve as a key liaison for internal and external stakeholders, ensuring the Office of the President operates efficiently and professionally.
• Support institutional strategic planning, master planning, capital initiatives, and major presidential projects.
• Coordinate cross-departmental projects, track milestones, manage workflows, and anticipate risks and resource needs.
• Support Board of Trustees governance, serving as Assistant Secretary to the Board, including planning meetings, preparing materials, and maintaining compliance with bylaws.
• Assist with major institutional events such as Commencement, Convocation, presidential retreats, and high-profile campus visits.

Skills

Executive support

Project management

Communication skills

Attention to detail

Discretion

Education

Bachelor’s degree

Master’s degree preferred

Tools

Microsoft Office

Adobe Acrobat

Job description

Thomas College, located in Waterville, Maine, seeks a highly organized Special Assistant and Project Manager to the President. This full-time role centers on coordinating complex priorities, supporting the President and Board of Trustees, and advancing major strategic initiatives shaping the College’s future.

The ideal candidate will be a trusted advisor, skilled project manager, and polished communicator who thrives in a fast-paced environment with professionalism and sound judgment.