Executive Policy & Administration Analyst

Maricopa Association of Governments (MAG); Lisle (IL); Hybrid; USD 69,000 - 103,000; Full time

Benefits offered by this job

Hybrid work environment

Competitive benefits

Job summary

Maricopa Association of Governments (MAG) seeks an energetic, detailed, team-oriented professional to support the executive office and policy committees. The role handles agenda preparation, committee materials, calendar management, and executive communications in a hybrid work setting.

The successful candidate will have a bachelor’s degree in a related field and at least 3 years of executive-level administrative support or 5 years of general admin experience, plus proficiency with MS Office and

Qualifications

• Bachelor’s degree in Business, Political Science, Statistics, Urban Planning, or related field.
• 3 years executive level administration support or 5 years general administrative support.
• Any equivalent combination of training, education, and experience that provides the required skills, knowledge and abilities.

Responsibilities

• Facilitates preparation and execution of MAG policy committee agendas and meetings, including Regional Council and committees.
• Performs administrative activities during policy committee meetings, including roll call and quorum maintenance.
• Prepares and distributes committee agenda materials and notices; sets up committee and stakeholder meetings.
• Manages calendars for the executive director and team; schedules internal/external meetings and travel.
• Maintains agency-wide 12-month policy committee agenda tracking system and supports planning meetings.
• Facilitates executive communications; responds to emails, calls, and correspondence promptly.
• Builds relationships with MAG member agencies and stakeholders; responds to requests.
• Supports and manages special projects at the direction of the executive office.
• Provides executive support; maintains databases, contact lists, and processes lobbyist reporting.

Skills

Office administration

Reports & presentations

Written & verbal communication

Customer service

Data entry

MS Office

Multitasking

Education

Bachelor’s degree in Business, Political Science, Statistics, Urban Planning, or related field

Tools

Microsoft Windows

Microsoft Office

Job description

Maricopa Association of Governments (MAG) seeks an energetic, detailed, team-oriented professional to support the executive office and policy committees. The role handles agenda preparation, committee materials, calendar management, and executive communications in a hybrid work setting.

The successful candidate will have a bachelor’s degree in a related field and at least 3 years of executive-level administrative support or 5 years of general admin experience, plus proficiency with MS Office and