Executive Office Analyst - Policy & Admin (Hybrid)

Maricopa Association of Governments; United States; Hybrid; USD 68,966 - 103,449; Full time

Benefits offered by this job

Insurance (Medical, Dental, Vision)

11.5 Paid Holidays Per Year

Arizona State Retirement System

Hybrid Work Schedule

Job summary

Maricopa Association of Governments seeks an energetic, detail‑oriented professional to support the executive office and policy committees. You will manage calendars, prepare agendas, coordinate meetings, and ensure smooth executive communications across MAG.

The role requires a Bachelor’s degree in a related field and 3+ years of executive‑level administrative support or 5+ years of general administrative support. MAG offers a hybrid work environment with strong benefits.

Qualifications

• Bachelor's degree in Business, Political Science, Statistics, Urban Planning, or related field.
• At least 3 years executive level administration support or 5 years general administrative support.
• Any equivalent combination of training, education, and experience.

Responsibilities

• Facilitates preparation and execution of MAG policy committee agendas and meetings, including Regional Council and related committees.
• Performs administrative activities during policy committee meetings, including roll call, quorum, and reporting to chair.
• Prepares and distributes committee agenda materials and notices; sets up meetings.
• Manages calendars for the executive director and executive team; coordinates internal and external meetings and travel.
• Maintains databases, contact lists, and prepares invoices and expense reports.
• Screens calls, emails, and visitors; organizes files and information systems.
• Drafts documentation for procedures and processes; manages COOP for Administrative Division.

Skills

Office administration

Reports creation

Written communication

Verbal communication

Customer service

Data entry

Microsoft Office

Multitasking

Adaptability

Education

Bachelor's degree in Business, Political Science, Statistics, Urban Planning, or related field

Tools

Word

Outlook

PowerPoint

Excel

Job description

Maricopa Association of Governments seeks an energetic, detail‑oriented professional to support the executive office and policy committees. You will manage calendars, prepare agendas, coordinate meetings, and ensure smooth executive communications across MAG.

The role requires a Bachelor’s degree in a related field and 3+ years of executive‑level administrative support or 5+ years of general administrative support. MAG offers a hybrid work environment with strong benefits.