Executive & Personal Assistant to the CEO (Hybrid)

Hone Health; Jersey City (NJ); Hybrid; USD 41,000 - 76,000; Part time

Benefits offered by this job

Remote-first environment

Equity options

Health insurance

FSAs

LSAs

Uncapped time off

Tech budget

Job summary

Hone Health in Jersey City, NJ seeks an Executive & Personal Assistant to the CEO for a hybrid work arrangement. You will manage the CEO's inbox and calendar, own follow-ups, and take recurring personal and logistical tasks off his plate.

This role starts at roughly 15 hours per week with in-person time in Jersey City and will flex up based on success. Employment type: Independent Contractor (1099) with hourly compensation.

Qualifications

• Experience supporting a founder or senior executive.
• Ability to manage email and calendar with discretion.
• Proactive, fast, and outcome-driven communication.

Responsibilities

• Manage CEO's email and calendar with delegated access.
• Maintain a single tracker for pending items and materials.
• Coordinate the Friday speaker program: source speakers, prep calls, honorarium, scheduling.
• Schedule internal meetings, prepare briefs, follow up on action items.
• Handle recurring personal tasks and shipping materials.
• Document repeatable tasks to run without prompting.
• Coordinate recurring touchpoints with partner teams.

Skills

Inbox management

Calendar management

Executive support

Discretion

Fast communicator

Tools

Google Workspace

Slack

Asana

AI tools

Job description

Executive & Personal Assistant to the CEO (Hybrid)

Jersey City, NJ

About Hone

Hone is an online medical clinic at the forefront of transforming healthcare and enhancing longevity. We use cutting-edge scientific advancements to empower men and women to take control of their health and unlock their full potential. Our people are the heart of everything we do and drive our success. We approach every project through our brand values:

• Fight for the Customer
• Communicate Candidly, Clearly, and Kindly
• Collaborate Selflessly
• Practice Calculated Risk-Taking
• Maximize Joy and Gratitude

Hone has been fully virtual from day one and will continue to be a remote-first employer.

Our Ideal Candidate

Our ideal candidate is a mission-driven, motivated multi-tasker who is invested in work that is fulfilling and impactful. They embrace change and tackle challenges with enthusiasm. They have an “all-in” disposition towards work, understanding that we are a fast-paced, high-growth organization with evolving priorities. They can excel at both independent tasks and collaborative work, leading with clear and candid communication. They exhibit humble leadership—the ability to drive initiatives forward while remaining excited about continuous learning and development opportunities. They feel strongly about being part of a team that advocates for people to live longer and better lives.

The Role

You will give our CEO hours back every week. You will run his inbox and calendar, own his follow-ups, and take recurring personal and logistical tasks off his plate. This is a hybrid executive assistant and personal assistant role, starting at roughly 15 hours a week and will flex up based on success, with regular in-person time in Jersey City.

What you'll do

• Manage the CEO's email and calendar through delegate access. Learn his preferences and know what to escape to him.
• Keep one shared tracker of what teams are waiting on from him, and send materials so nothing stalls.
• Run the Friday speaker program: source speakers, run prep calls, send the honorarium, and schedule sessions.
• Schedule internal meetings, prepare briefs, and follow up with owners on action items.
• Handle recurring personal upkeep items and shipping business-related materials.
• Take on miscellaneous requests as they come up, and document anything repeatable so it runs without prompting.
• Coordinate recurring touchpoints with partner teams as assigned.

What we’re looking for

• Several years supporting a founder or senior executive. You already know how to run someone’s email and calendar.
• Comfort with hands-on personal tasks and no ego about them.
• Proactive and fast. You respond quickly and close loops without being chased.
• Sound judgment and discretion with confidential business and personal information.
• Based in or near Jersey City and able to work in-person regularly.
• Fluent in Google Workspace and Slack. Experience with Asana and AI tools is a plus.

What success looks like

• The CEO's calendar and inbox run without him thinking about them.
• Personal tasks no longer pile up or interrupt his workday.
• Every team request that is waiting on him is visible, tracked, and moving.

Logistics

• Hours: roughly 15 per week to start (a mix of in-person and remote).
• Reports directly to the CEO.
• Employment type: Independent Contractor (1099) to start will the potential to convert to full-time (including salary/benefits) based on performance.
• Compensation: Hourly, flexible based on experience.
• Start date: As soon as possible.

Hone wants our team to be in the best condition of their lives, so we offer a range of benefits including:

• A remote-first work environment
• Competitive compensation and equity options
• Health, dental, and vision insurance coverage
• Short-term disability and basic life coverage
• Flexible Spending Accounts (FSAs)
• Lifestyle Spending Accounts (LSAs)
• We follow federal holidays and have uncapped time off for exempt employees
• Budget for the technology tools you need (laptop, monitor, and/or special software)
• A focus on company-sponsored activities to foster engagement (both virtual and in-person)
• Waived membership fees for any Hone team members utilizing Hone products

*These benefits are available to full-time, regular employees, and not to independent contractors, part-time employees, temporary employees, or interns.

We are proud to be an equal-opportunity workplace committed to building a team culture that celebrates diversity and inclusion. We will ensure that individuals with disabilities are provided reasonable accommodation to participate in the job application or interview process, to perform essential job functions. Please contact us to request accommodation.

Voluntary Self-Identification

For government reporting purposes, we ask candidates to respond to the below self-identification survey.Completion of the form is entirely voluntary. Whatever your decision, it will not be considered in the hiringprocess or thereafter. Any information that you do provide will be recorded and maintained in aconfidential file.

As set forth in Hone Health’s Equal Employment Opportunity policy,we do not discriminate on the basis of any protected group status under any applicable law.

If you believe you belong to any of the categories of protected veterans listed below, please indicate by making the appropriate selection.As a government contractor subject to the Vietnam Era Veterans Readjustment Assistance Act (VEVRAA), we request this information in order to measurethe effectiveness of the outreach and positive recruitment efforts we undertake pursuant to VEVRAA. Classification of protected categoriesis as follows:

A "disabled veteran" is one of the following: a veteran of the U.S. military, ground, naval or air service who is entitled to compensation (or who but for the receipt of military retired pay would be entitled to compensation) under laws administered by the Secretary of Veterans Affairs; or a person who was discharged or released from active duty because of a service-connected disability.

A "recently separated veteran" means any veteran during the three-year period beginning on the date of such veteran's discharge or release from active duty in the U.S. military, ground, naval, or air service.

An "active duty wartime or campaign badge veteran" means a veteran who served on active duty in the U.S. military, ground, naval or air service during a war, or in a campaign or expedition for which a campaign badge has been authorized under the laws administered by the Department of Defense.

An "Armed forces service medal veteran" means a veteran who, while serving on active duty in the U.S. military, ground, naval or air service, participated in a United States military operation for which an Armed Forces service medal was awarded pursuant to Executive Order 12985.