Executive Assistant to the CEO

Legend Biotech US; Bridgewater Township (NJ); On-site; USD 80,000 - 120,000; Full time

Job summary

Legend Biotech US is seeking an Executive Assistant to the CEO in Bridgewater, NJ, to protect the CEO's time and streamline day-to-day operations. You will own calendar, travel, and communications, working with senior leadership and external partners to ensure timely, accurate information flows.

The role requires 5+ years supporting a C-suite in a fast-paced, high-governance environment, strong discretion, and proficiency with Outlook/Concur.

Qualifications

• 5+ years supporting a C-suite executive, ideally in a public company, biotech/pharma, or other fast-paced, high-governance environment.
• Exceptional organizational skills and follow-through; comfortable managing ambiguity and shifting priorities.
• Sound judgment and absolute discretion with confidential and sensitive information.
• Proficiency with calendar, travel, and expense management tools (e.g., Outlook, Concur or similar).
• Calm, resourceful, and solutions-oriented under pressure.
• Bachelor's degree preferred, not required.
• AI Literacy: Possesses a working knowledge of AI technologies and approved AI tools, applies them responsibly to enhance productivity and decision-making, exercises appropriate human oversight of AI -generated outputs, and complies with organizational policies governing AI use.

Responsibilities

• Manage a complex, fast-changing calendar. Prioritizing competing requests, resolving conflicts, and protecting focus time.
• Coordinate all domestic and international travel, including flights, hotels, ground transportation, and visas,with contingency planning for schedule changes.
• Plan logistics for meetings, leadership offsites, investor conferences and industry congresses (e.g., ASH, EHA, ASCO).
• Triage and manage correspondence and inbound requests, flagging what's time-sensitive and drafting routine responses.
• Prepare, format, and proofread materials for meetings, Board sessions, and leadership communications.
• Process expense reports and manage administrative budgets related to the CEO's office.
• Serve as a trusted point of contact for senior leadership, and external stakeholders on scheduling and logistics matters.
• Coordinate site visits and town halls across locations, including international sites.
• Anticipate and independently resolve day-to-day administrative needs so the CEO can focus on strategic priorities.
• Maintain strict confidentiality on sensitive business, personnel, and governance matters.

Skills

Executive support

Calendar management

Travel coordination

Expense management

Discretion & governance

AI literacy

Education

Bachelor's degree preferred

Tools

Outlook

Concur

Job description

Legend Biotech is a global biotechnology company dedicated to treating and, one day, curing life-threatening diseases. Headquartered in Bridgewater, New Jersey, we are advancing the next generation of cell therapy through a portfolio of innovative technologies, including autologous, allogeneic, and in vivo cell therapy approaches. Our research spans chimeric antigen receptor T-cell (CAR-T), T-cell receptor (TCR-T), natural killer (NK) cell-based therapies, and other emerging platforms designed to transform the treatment of serious diseases. From our global network of research and development sites, we are committed to discovering and developing safe, effective, and cutting-edge therapies for patients worldwide.

Legend Biotech entered into a global collaboration agreement with Johnson & Johnson to jointly develop and commercialize CARVYKTI® (ciltacabtagene autoleucel; cilta-cel). Through this strategic partnership, we combine complementary expertise and capabilities to advance innovative immunotherapies for patients living with multiple myeloma.

Legend Biotech is seeking an Executive Assistant to the CEO as part of the Administrative team based in Bridgewater, NJ.

Role Overview

Legend Biotech is seeking a highly organized, discreet, and proactive Executive Assistant to support the CEO.

This is a newly created role, central to ensuring the CEO's time is protected and focused on the company's highest priorities. The ideal candidate will own calendar, travel, and day-to-day administrative operations end-to-end, anticipating needs before they arise and exercising sound judgment on what requires the CEO's attention versus what can be handled directly.

Key Responsibilities

• Manage a complex, fast-changing calendar. Prioritizing competing requests, resolving conflicts, and protecting focus time.
• Coordinate all domestic and international travel, including flights, hotels, ground transportation, and visas,with contingency planning for schedule changes.
• Plan logistics for meetings, leadership offsites, investor conferences and industry congresses (e.g., ASH, EHA, ASCO).
• Triage and manage correspondence and inbound requests, flagging what's time-sensitive and drafting routine responses.
• Prepare, format, and proofread materials for meetings, Board sessions, and leadership communications.
• Process expense reports and manage administrative budgets related to the CEO's office.
• Serve as a trusted point of contact for senior leadership, and external stakeholders on scheduling and logistics matters.
• Coordinate site visits and town halls across locations, including international sites.
• Anticipate and independently resolve day-to-day administrative needs so the CEO can focus on strategic priorities.
• Maintain strict confidentiality on sensitive business, personnel, and governance matters.

Requirements

• 5+ years supporting a C-suite executive, ideally in a public company, biotech/pharma, or other fast-paced, high-governance environment.
• Exceptional organizational skills and follow-through; comfortable managing ambiguity and shifting priorities.
• Sound judgment and absolute discretion with confidential and sensitive information.
• Proficiency with calendar, travel, and expense management tools (e.g., Outlook, Concur or similar).
• Calm, resourceful, and solutions-oriented under pressure.
• Bachelor's degree preferred, not required.
• AI Literacy: Possesses a working knowledge of AI technologies and approved AI tools, applies them responsibly to enhance productivity and decision-making, exercises appropriate human oversight of AI -generated outputs, and complies with organizational policies governing AI use.

Please note: These benefits are offered exclusively to permanent full-time employees. Contractors are not eligible for benefits through Legend Biotech.

Applicants must be authorized to work in the United States. As part of our commitment to maintaining a lawful workforce and ensuring compliance with federal employment regulations, we participate in the E-Verify program. If you are selected for employment, you will be required to complete the Form I-9 process, and your employment eligibility will be verified through E-Verify in accordance with applicable federal law. We are committed to providing a fair, transparent, and welcoming hiring experience for all candidates.

EEO Statement

It is the policy of Legend Biotech to provide equal employment opportunities without regard to actual or perceived race, color, creed, religion, national origin, ancestry, citizenship status, age, sex or gender (including pregnancy, childbirth, related medical conditions and lactation), gender identity or gender expression (including transgender status), sexual orientation, marital status, military service and veteran status, disability, genetic information, or any other protected characteristic under applicable federal, state or local laws or ordinances.

Employment is at-will and may be terminated at any time with or without cause or notice by the employee or the company.

Voluntary Self-Identification

For government reporting purposes, we ask candidates to respond to the below self-identification survey.Completion of the form is entirely voluntary. Whatever your decision, it will not be considered in the hiringprocess or thereafter. Any information that you do provide will be recorded and maintained in aconfidential file.

As set forth in Legend Biotech US's Equal Employment Opportunity policy,we do not discriminate on the basis of any protected group status under any applicable law.

If you believe you belong to any of the categories of protected veterans listed below, please indicate by making the appropriate selection.As a government contractor subject to the Vietnam Era Veterans Readjustment Assistance Act (VEVRAA), we request this information in order to measurethe effectiveness of the outreach and positive recruitment efforts we undertake pursuant to VEVRAA. Classification of protected categoriesis as follows:

A "disabled veteran" is one of the following: a veteran of the U.S. military, ground, naval or air service who is entitled to compensation (or who but for the receipt of military retired pay would be entitled to compensation) under laws administered by the Secretary of Veterans Affairs; or a person who was discharged or released from active duty because of a service-connected disability.

A "recently separated veteran" means any veteran during the three-year period beginning on the date of such veteran's discharge or release from active duty in the U.S. military, ground, naval, or air service.

An "active duty wartime or campaign badge veteran" means a veteran who served on active duty in the U.S. military, ground, naval or air service during a war, or in a campaign or expedition for which a campaign badge has been authorized under the laws administered by the Department of Defense.

An "Armed forces service medal veteran" means a veteran who, while serving on active duty in the U.S. military, ground, naval or air service, participated in a United States military operation for which an Armed Forces service medal was awarded pursuant to Executive Order 12985.