Executive Personal Assistant to Clinical Director

ENVISION MINDCARE LLC; Miami (FL); On-site; USD 36,000 - 48,000; Full time

Job summary

Envision MindCare in Miami, FL seeks a reliable Personal Assistant to provide direct personal support to the Clinical Director/CEO. This role focuses on daily personal tasks, scheduling, transportation, and errands to maintain an organized, productive schedule for the Director.

The position may involve accompanying the Director to personal appointments, meetings, and travel. Flexibility, discretion, and strong organizational skills are essential for success in this role.

Qualifications

• High school diploma or equivalent required.
• Previous experience as a personal assistant or executive assistant preferred.
• Comfortable using smartphones, GPS/navigation, email, text messaging, and electronic calendars.
• Ability to communicate professionally with physicians, staff, and external contacts.
• Maintain strict confidentiality and discretion.

Responsibilities

• Organize daily and weekly schedules, appointments, reminders, and commitments.
• Schedule and confirm personal appointments and reservations.
• Provide reminders for appointments, events, travel, and commitments.
• Assist with grocery shopping and routine personal shopping needs.
• Accompany the Clinical Director for errands and appointments as needed.
• Arrange travel, itineraries, transportation, and hotel reservations.
• Prepare for trips, meetings, and events.
• Maintain an organized list of tasks and follow-ups.
• Make authorized calls or inquiries on the Clinical Director's behalf.
• Perform limited administrative tasks related to supporting the Director.

Skills

Dependable

Trustworthy

Highly organized

Flexible

Professional communication

Discretion

Proactive

Punctual

Education

High school diploma or equivalent

Job description

Envision MindCare in Miami, FL seeks a reliable Personal Assistant to provide direct personal support to the Clinical Director/CEO. This role focuses on daily personal tasks, scheduling, transportation, and errands to maintain an organized, productive schedule for the Director.

The position may involve accompanying the Director to personal appointments, meetings, and travel. Flexibility, discretion, and strong organizational skills are essential for success in this role.