Executive Personal Assistant to CEO (Russian Fluency Required)

Stealth AI Company; San Francisco (CA); Hybrid; USD 100,000 - 180,000; Full time

Job summary

Stealth AI Company in San Francisco is seeking an experienced Executive and Personal Assistant to support the CEO, manage complex travel, calendars, and day-to-day operations with a high level of discretion.

This hybrid role requires proactive problem solving, exceptional organization, and seamless coordination with the Chief of Staff and the CEO’s family. Fluency in Russian and English and willingness to travel internationally are highly valued.

Qualifications

• 5+ years of experience supporting a CEO, founder, executive, or high-net-worth individual.
• Professional fluency in Russian and English.
• Proven experience independently managing complex international travel and logistics.
• Willingness to travel extensively, including international trips lasting up to three weeks.
• Based in the San Francisco area and available to work onsite when the CEO is in town.
• High level of discretion, organization, and service orientation.

Responsibilities

• Provide high-touch executive and personal support to the CEO, managing travel, logistics, and day-to-day needs.
• Own complex domestic and international travel arrangements, including visas, flights, hotels, transportation, and last-minute changes.
• Travel with the CEO to manage on-the-ground logistics, including meals, luggage, reservations, and transportation.
• Anticipate needs, proactively solve problems, and ensure plans run smoothly.
• Handle personal requests, errands, family travel coordination, and other time-sensitive needs.
• Work closely with the Chief of Staff, CEO's family, and broader executive team.
• Personally manage requests end to end, including expense tracking and reconciliation.
• Handle confidential personal and business matters with discretion.

Skills

Executive support

Russian English fluency

Travel logistics

Discretion

On-site SF

Job description

We’re a well-funded, high-growth AI company experiencing significant momentum and rapidly scaling our team and business. As the company enters its next phase of growth, we’re looking for an exceptional Executive and Personal Assistant to support the CEO and help create leverage across a fast-moving organization.

This is a highly trusted, hands-on role for someone who is proactive, discreet, exceptionally organized, and comfortable operating in a fast-paced environment with constantly shifting priorities.

We’re looking for someone who can anticipate the CEO’s needs, manage complex international travel and personal logistics, and take ownership of every detail from start to finish. The ideal candidate is resourceful, adaptable, and willing to go above and beyond to ensure the CEO's day-to-day life and travel run seamlessly.

This is a hybrid role based in San Francisco, with an expectation of being in the office three days/ week (Tu/Wed/Thurs) in the Financial District.

What You'll Do

• Provide high-touch executive and personal support to the CEO, managing travel, logistics, and day-to-day needs.
• Own complex domestic and international travel, including visas, flights, hotels, transportation, and last-minute changes.
• Travel with the CEO to manage on-the-ground logistics, including meals, luggage, reservations, and transportation.
• Anticipate needs, proactively solve problems, and ensure plans run smoothly.
• Handle personal requests, errands, family travel coordination, and other time-sensitive needs.
• Work closely with the Chief of Staff, CEO's family, and broader executive team.
• Personally manage requests end to end, including expense tracking and reconciliation.
• Handle confidential personal and business matters with discretion.

What We're Looking For

• 5+ years of experience supporting a CEO, founder, executive, or high-net-worth individual.
• Professional fluency in Russian and English is required.
• Proven experience independently managing complex international travel and logistics.
• Willingness to travel extensively, including international trips lasting up to three weeks.
• Highly proactive, organized, detail-oriented, and comfortable handling tasks personally.
• Strong judgment, resourcefulness, discretion, and ability to adapt quickly under pressure.
• Excellent communication skills and a service-oriented, low-ego approach.
• Based in the San Francisco area and available to work onsite whenever the CEO is in town.