Executive/Personal Assistant to CEO

IST Management Services, Inc.; Atlanta (GA); Hybrid; USD 60,000 - 65,000; Full time

Benefits offered by this job

Medical

Dental

Vision

STD

LTD

Life

401K

Paid Time Off

Bonus Incentives

Job summary

IST Management Services, Inc. in Atlanta seeks an Executive/Personal Assistant to the CEO to support client communications, coordinate events, and perform administrative duties. You will report to the Sr.

Executive Assistant and help grow key partnerships while ensuring smooth day-to-day operations. This full-time on-site role offers on-site office work with some remote/event-site flexibility, a salary of $60,000–$65,000 plus incentives, and a benefits package including Medical, Dental, Vision,

Qualifications

• Spanish-speaking is a huge plus and beneficial for client communications.
• Experience using a CRM (Hubspot) is a strong advantage.
• Proficient in Microsoft Office (Excel, Word, PowerPoint) and general computer skills.
• Excellent grammar and punctuation with impeccable communication.
• Ability to prioritize, multitask, and work proactively without instruction.
• Within commuting distance of corporate office in Atlanta, GA.
• High school diploma or GED and authorization to work in the US.
• Able to sit for extended periods and lift up to 50 lbs.

Responsibilities

• Provide activity reports and assist in planning events.
• Handle various tasks and cross-train for other functions.
• Adhere to all company policies and guidelines.

Skills

Spanish language

Communication skills

Prioritization & multitasking

Self-motivation

Education

High School Diploma or GED

Tools

Hubspot CRM

Microsoft Office

Job description

Overview

The Executive/Personal Assistant to the CEO will report to our Sr. Executive Assistant as a communication specialist to maintain and grow our existing client relationships, to organize and execute corporate and special event planning, and to perform errands and administrative work. This is a full time, direct hire, on-site position with IST Management.

Compensation

The compensation for this role will be 60,000.00-65,000.00+ USD per year, pending relevant experience, knowledge, and performance during the interview process.

Benefits

• Medical
• Dental
• Vision
• STD
• LTD
• Life
• 401K
• Paid Time Off
• Bonus Incentives

Schedule

While this role will generally fall within regular business hours Monday - Friday 9AM - 6PM, flexibility in daily work schedules may be necessary due to departmental workload requirements and event planning responsibilities. Flexibility includes ability to work remotely, at an event site, and from our office location in Atlanta.

Interview process

May include a combination of phone conversations, a recorded Teams interview, completion of a communication style questionnaire or assessment, and final on-site interviews with our team.

Who We Are

In business since 1997 with over 1,800 employees, IST Management is a business process outsourcing company with operations in over 38 cities across the U.S. IST Management is a tool‑agnostic Relativity Certified Provider. We provide a range of services including e‑Discovery processing and hosting, court reporting, collections/forensics, managed review, IT infrastructure, and managed services. We also provide a full range of facilities management and office services. We’ve been recognized as one of the fastest‑growing companies in the U.S. as a winner of the Nation’s Best & Brightest Companies to Work For, as well as the HR Professional Excellence Award from the Society for Human Resource Management. We are proud to belong to the Military Spouse Employment Partnership through our nation’s Department of Defense and have committed to Hiring Our Heroes’ mission to hire 100,000 active and former service members. IST Management has also been included in the INC 5000 list! You can check out istmanagement.com for more info on us!

Location

Candidates will need to live in commutable distance of IST Management’s corporate office, located steps above the trendy Halidom Eatery in East Atlanta Village. Parking is free; EV chargers on‑site.

IST Management Services, Inc.

1341 Moreland Ave SE

Atlanta, GA

30316

Responsibilities

The Executive/Personal Assistant to the CEO will be a client communications specialist – checking up on our business partners and gathering information on behalf of our executive team, and assisting in planning and executing corporate and other special events. Other tasks may include:

• Providing activity reports
• Tasks as assigned
• Cross‑training for other functions/departments
• Adherence to all company policies and guidelines

Qualifications

• Spanish‑speaking is a huge plus!
• Experience using a CRM is a huge plus! Ours is Hubspot.
• Computer savvy – working knowledge of Microsoft Office Windows environment - including fluency in Microsoft Excel, Word, and PowerPoint suite applications
• Impeccable communication skills – including grammar and punctuation – are essential and required
• Ability to prioritize, multitask, and work proactively without being instructed
• Within commuting distance of corporate office in Atlanta, GA
• High school diploma or GED equivalent and authorization to work for any employer in the US
• Ability to sit for extended period; ability to lift 50lbs on occasion
• Candidates must be comfortable working on‑site and occasionally from event spaces or alternate sites, as well as with local travel around the Atlanta metro. Must have flexibility for occasional off‑hours and special event weekend work.

IST Management provides reasonable accommodations to individuals with a disability in accordance with applicable law in both the application and employment stages. If you require any accommodation in completing your application for employment, please let us know by informing our Talent Acquisition team at [e-mail]. Please respect individuals reaching out for accommodations by utilizing the contact information only for this purpose. You will receive correspondence directly from your local IST Management hiring team regarding your application submission and status after submission. IST is an Equal Opportunity Employer (EOE). We are committed to providing equal employment opportunities to all qualified applicants, regardless of disability or veteran status.