Executive & Personal Assistant | Panama City, Florida - USA

Potenzial; Florida; On-site; USD 65,000 - 90,000; Full time

Job summary

Halaxia is seeking an Executive & Personal Assistant to become the Owner’s right hand, providing high-level executive and personal support and organizing the Owner’s agenda, priorities, and commitments efficiently.

This role requires a high level of autonomy, judgment, and exposure, with the ability to anticipate needs, solve problems, and coordinate multiple matters, including occasional travel, all while maintaining absolute confidentiality.

Qualifications

• 3+ years of experience as Executive Assistant, Personal Assistant, or similar.
• Experience supporting Owners, CEOs, or entrepreneurs.
• High autonomy, initiative and problem-solving abilities.
• Discretion and handling of confidential information.

Responsibilities

• Manage Owner's professional and personal calendar.
• Coordinate meetings, calls, and travel arrangements.
• Anticipate conflicts and respond to urgent needs.
• Follow up on commitments and deadlines.
• Support personal and family matters as needed.
• Coordinate services, reservations, and purchases.
• Handle sensitive information with absolute confidentiality.
• Occasionally accompany Owner on business or personal travel.

Skills

English & Chinese fluency

Spanish fluency

Executive/Personal Assistant exp

Autonomy

Confidentiality

Job description

For a globally leading company in the agribusiness sector, recognized as one of the three leading agribusiness and exporters in its industry worldwide, with a presence in nearly 40 countries, we are looking for an Executive & Personal Assistant.

The company has operations in the United States, Mexico, China, South Africa, and other strategic markets, and specializes in the international commercialization of premium-quality pecans.

The challenge is to become the Owner’s right hand and trusted person, providing high-level executive and personal support and ensuring that their agenda, priorities, and commitments are efficiently organized and managed.

This is a position requiring a high level of autonomy, judgment, and exposure, with the ability to anticipate needs, solve problems, and coordinate multiple matters simultaneously.

Key Responsibilities

• Manage the Owner’s professional and personal calendar.
• Coordinate meetings, calls, appointments, events, and commitments.
• Anticipate scheduling conflicts, needs, and potential issues.
• Follow up on pending matters, commitments, and deadlines.
• Coordinate domestic and international travel and meetings.
• Provide support with certain personal and family matters.
• Coordinate services, reservations, purchases, and other personal needs.
• Participate in special projects and handle urgent situations.
• Handle business and personal information with absolute confidentiality.
• Occasionally accompany the Owner on business or personal travel.

Position Requirements

• Fluency in English and Chinese; Spanish — both spoken and written — is required.
• 3+ years of experience as an Executive Assistant, Personal Assistant, Executive Coordinator, or in similar positions.
• Previous experience providing support to Owners, CEOs, entrepreneurs, or executives.
• High level of autonomy, initiative, and problem-solving skills.
• Discretion and ability to handle confidential information.
• Valid driver’s license.
• Willingness to travel.

Location

Panama City, Florida, United States — On-site.

This is a full-time position, with a regular Monday-to-Friday schedule and flexibility to respond to occasional needs outside regular business hours.

Para una empresa líder a nivel global en el sector agroindustrial, reconocida como una de las tres principales agroindustrial y exportadoras en su rubro, en el mundo y con presencia en casi 40 países, nos encontramos en la búsqueda de un/a Executive & Personal Assistant.

La compañía cuenta con operaciones en Estados Unidos, México, China, Sudáfrica y otros mercados estratégicos, y se especializa en la comercialización internacional de nuez pecán de calidad premium.

El desafío es ser la mano derecha y persona de confianza del Owner, brindando soporte ejecutivo y personal de alto nivel y asegurando que su agenda, prioridades y compromisos estén organizados y gestionados de manera eficiente.

Será una posición con un alto nivel de autonomía, criterio y exposición, que requerirá anticiparse a necesidades, resolver situaciones y coordinar múltiples temas simultáneamente.

Principales responsabilidades

• Gestionar la agenda profesional y personal del Owner.
• Coordinar reuniones, llamadas, citas, eventos y compromisos.
• Anticiparse a conflictos de agenda, necesidades y posibles inconvenientes.
• Realizar seguimiento de pendientes, compromisos y fechas límite.
• Coordinar viajes nacionales e internacionales y reuniones
• Brindar soporte en determinadas gestiones personales y familiares.
• Coordinar servicios, reservas, compras y otras necesidades personales.
• Participar en proyectos especiales y resolver situaciones urgentes.
• Manejar información comercial y personal con absoluta confidencialidad.
• Acompañar ocasionalmente al Owner en viajes de negocios o personales.

Requisitos de la posición

• Idioma Inglés y chino fluidos, español- oral y escrito — excluyente.
• +3 años de experiencia como Executive Assistant, Personal Assistant, Executive Coordinator o posiciones similares.
• Experiencia previa brindando soporte a Owners, CEOs, emprendedores o ejecutivos.
• Alto nivel de autonomía, iniciativa y capacidad resolutiva.
• Discreción y capacidad para manejar información confidencial.
• Licencia de conducir
• Disponibilidad para realizar viajes

Lugar de trabajo

Panama City, Florida, Estados Unidos — modalidad presencial.

Es una posición full-time, con horario habitual de lunes a viernes y flexibilidad para responder ante necesidades puntuales fuera del horario habitual.