Executive Personal Assistant - Brooklyn

Velvet Caviar; New York (NY); Hybrid; USD 60,000 - 90,000; Full time

Benefits offered by this job

Competitive salary + performance-based bonuses

Hybrid schedule with 1-2 days a week in office

PTO Days + National Holidays Off

Quarterly team events and retreats

Job summary

Velvet Caviar, a leading lifestyle and tech accessories brand in New York, is seeking a stylish and organized Executive Personal Assistant to support our CEO. This dynamic role involves high-level executive support, personal assistance, and creative collaboration.

The ideal candidate will manage schedules, coordinate travel, help with social media, and ensure the CEO's needs are met while thriving in a fast-paced environment. Competitive salary, hybrid work schedule, and other perks are offered.

Qualifications

• 3+ years of Executive or Personal Assistant experience in creative environments.
• Familiarity with NYC navigation and managing personal tasks.
• Experience supporting social media or personal brands is a plus.

Responsibilities

• Manage CEO’s calendar and communications with precision.
• Coordinate travel arrangements and personal errands.
• Support CEO’s social media presence and brand initiatives.

Skills

Highly organized

Detail-oriented

Strong communication skills

Tech-savvy

Fashion-forward

Proactive problem solver

Adaptable to fast-paced environments

Tools

Google Suite

Social media platforms

Job description

Velvet Caviar is a leading lifestyle and tech accessories brand and is seeking a dynamic, stylish, and incredibly organized Executive Personal Assistant to support our CEO and Founder. This role sits at the intersection of high-level executive support, personal assistance, and creative collaboration.

This is not your typical EA role. From managing packed calendars to supporting social content shoots, international travel, company events, and daily to-dos — you’ll help keep both the business and the CEO’s personal brand running seamlessly. If you thrive in fast-paced environments, love aesthetics and TikTok trends, and are known for being two steps ahead — this role is for you.

Key Responsibilities

Executive & Administrative Support

• Manage CEO’s work and personal calendar with precision; schedule meetings, appointments, and events
• Oversee inbox management; draft responses and flag priority items + manage communications with existing and new contacts with CEO’s vision
• Attend meetings, take notes, and manage follow-up action items
• Maintain and manage the CEO’s daily to-do list, priorities, and long-term goals
• Act as a gatekeeper, managing the CEO’s time and workload effectively
• Coordinate domestic and international travel (including arrangements for her small dog)
• Send and arrange vendor and personal payments on behalf of CEO

Creative & Brand Support

• Support CEO’s personal social media presence (TikTok & Instagram): film, edit, brainstorm, and keep content aligned with trends and brand identity
• Offer creative input for event outfits, content shoots, and personal brand moments
• Source, pick up, and return items for content, events, and daily needs
• Manage closet organization and resale (e.g., Postmark listings)

Personal & Lifestyle Support

• Run personal errands, book travels, make reservations, and execute lifestyle tasks with care and discretion
• Maintain the CEO’s office space and household organization and logistics
• Assist with CEO’s small dogs, as needed (must be dog‑friendly)
• Drive for errands or events when needed (must hold a valid driver’s license and be comfortable driving in NYC)
• Handle expense reports, reimbursements, and bill payments
• Manage + coordinate hired staff at home

Project & Event Coordination

• Organize personalized gifting and coordinate events
• Help plan and coordinate company events and special projects
• Support internal creative initiatives and cross‑functional priorities
• Anticipate the CEO’s needs and proactively look around corners for solutions

You Are…

• Highly organized, detail-oriented, and able to manage competing priorities with confidence and composure
• A proactive, resourceful problem solver who brings solutions and takes initiative
• A strong communicator with excellent written and verbal skills — professional, clear, and personable
• Tech‑savvy with experience across Google Suite, calendar/email management systems, and social media platforms including Instagram and TikTok
• Fashion‑forward and social‑media fluent with a strong eye for aesthetics, trends, and brand presentation
• Highly adaptable and comfortable working in a fast‑paced, founder‑led environment with shifting priorities
• Able to anticipate needs, manage up, and keep projects, deadlines, and priorities moving forward
• Trusted to make thoughtful decisions independently while knowing when to escalates
• Quick to learn and apply executive preferences across scheduling, travel, vendors, gifting, dining, and day‑to‑day operations
• Extremely detail‑focused with a commitment to accuracy and catching issues before they become problems
• Process‑oriented with the ability to create systems, SOPs, trackers, and documentation that improve efficiency
• Emotionally intelligent, professional, and able to receive feedback, adjust quickly, and stay composed under pressure
• Service‑minded, discreet, and trustworthy with a positive, team‑first attitude
• Skilled at protecting executive time by prioritizing effectively, filtering requests, and minimizing unnecessary distractions
• Comfortable navigating NYC and holding a valid driver’s license

Requirements

• 3+ years of Executive or Personal Assistant experience, preferably in fast‑paced, creative environments
• Based in NYC with deep familiarity navigating the city
• Comfortable managing both professional and personal tasks with professionalism and care
• Prior experience supporting social media or a personal brand is a strong plus
• Must love dogs and be flexible to assist as needed
• Available for occasional evening/weekend needs based on CEO’s schedule or travel/events

Bonus Points If You…

• Have experience with small‑business operations or startup environments
• Have a background or interest in fashion, beauty, or influencer marketing
• Are familiar with travel logistics for events like Fashion Week, pop‑ups, or influencer trips

PERKS

• Be a key strategic leader at a fast‑growing brand!
• Competitive salary + performance‑based bonuses
• Nice office located at the Brooklyn Navy Yard
• Hybrid schedule with 1-2 days a week in office
• PTO Days + Specified National Holidays Off
• Quarterly team events and or retreats

Velvet Caviar is an equal‑opportunity employer committed to a diverse workplace environment.