Executive & Personal Assistant

Simplified Integrations Inc; Thousand Oaks (CA); On-site; USD 39,000 - 44,000; Full time

Benefits offered by this job

Medical, dental, vision

401(k)

Paid time off

Paid holidays

Professional development

Performance conversations

Job summary

Simplified Integrations is hiring an Executive & Personal Assistant to support our CEO and COO. This in-person role is based in Thousand Oaks, CA, full-time and nonexempt, requiring discretion and proactive coordination of calendars, travel, and personal administration.

You'll manage complex schedules, capture requests from conversations and emails, and ensure tasks move forward with clear next steps. A strong sense of ownership and privacy is essential as you support a high-activity household

Qualifications

• 2–5+ years of Executive Assistant or Personal Assistant experience.
• Experience supporting executives or a high-activity household preferred.
• Strong written communication and proofreading skills.
• Comfort with calendars, email, and travel planning.

Responsibilities

• Manage CEO/COO calendars, inboxes, and follow-up.
• Coordinate business and personal travel, accommodations, and itineraries.
• Handle personal administration and family logistics.
• Coordinate with the House Manager and external vendors.
• Maintain organized records and easy access to executive documents.

Skills

Executive support

Calendar management

Email management

Travel coordination

Discretion

Communication

Education

No degree required

Tools

Mac

iPhone

Task management tools

Shared drives

Job description

Executive & Personal Assistant to CEO & COO

$28-32/hour DOE | Full-Time | Nonexempt | In-Person | Thousand Oaks, CA

Position Summary Simplified Integrations is hiring an Executive & Personal Assistant to support our CEO and COO, who are married and work closely together in leading the company.

The purpose of this role is to create capacity for both executives by keeping business, personal, and family priorities organized, coordinated, and moving. You’ll manage calendars, inboxes, follow-up, travel, research, personal administration, and the many details that compete for executive attention.

This is a hands-on support role for someone who is highly organized, discreet, resourceful, and naturally good at closing loops.

This position is full-time and in person from a private home office in Thousand Oaks, Monday-Friday, with occasional overtime or travel as needed.

About Simplified Integrations Simplified Integrations is a growing fire life safety and low-voltage integration company serving commercial and multifamily properties.

Our Mission We simplify fire life safety so property teams can operate with confidence.

Our Vision To be the most trusted fire life safety company in the nation. Simplified Integrations -

Our team operates around one standard: Keep it SIMPLE.

Solutions-Oriented. Integrity. Mastery. Proactive. Love. Efficiency. Simplified Integrations -

We value people who communicate clearly, take ownership, solve problems, and leave things better than they found them.

Primary Objectives Success in this role means:

• Keep both executives organized and focused. Maintain clear visibility into meetings, deadlines, priorities, commitments, and follow-up.
• Turn information into action. Capture requests from conversations, emails, calendars, texts, and meetings and organize them into clear next steps.
• Close open loops. Track outstanding items, follow up appropriately, and make sure important tasks do not disappear.
• Manage both executives’ calendars effectively. Prioritize appointments, hard deadlines, meetings, travel, and real commitments while protecting focus time.
• Keep executive inboxes actionable. Identify items requiring decisions, responses, delegation, or follow-up and help keep priority communications moving.
• Coordinate business and personal travel. Research and book transportation, accommodations, reservations, itineraries, and supporting logistics.
• Manage personal and family administration. Coordinate appointments, forms, registrations, reservations, renewals, records, reminders, and other administrative needs.
• Coordinate with the House Manager and outside vendors. Organize the administrative side of household and personal needs, prepare required information, delegate physical tasks appropriately, and track completion.
• Maintain organized records and information. Keep Google Drive, files, receipts, expense reports, confirmations, records, and executive documentation current and easy to locate.
• Improve executive workflow. Identify simple ways to make communication, organization, scheduling, and follow-through more efficient.

Working With the House Manager & Vendors The EA/PA primarily owns the administrative coordination behind personal and household needs.

For example, you may receive an email about a return, download the QR code, organize the instructions, add it to the appropriate task list, and hand it off to the Family/House Manager for physical execution.

You may research and schedule a household vendor, organize quotes and appointment details, provide access information, and follow up until the issue is resolved.

The House Manager primarily handles physical execution such as pickups, drop-offs, errands, returns, and on-site household tasks.

Your role is to keep the information, logistics, delegation, and follow-through organized.

Core Competencies

You’ll likely thrive here if you:

• Are exceptionally organized and detail-oriented
• Naturally capture things other people forget
• Follow through without needing to be chased
• Can take scattered information and create clear next steps
• Exercise strong judgment and know when to upscale something
• Communicate clearly and professionally
• Are comfortable respectfully following up with busy executives
• Stay calm when priorities change
• Are resourceful and strong at online research
• Take direction once, clarify what’s needed, and run with it
• Maintain a high degree of professionalism, discretion, and respect for privacy
• Create structure without making things unnecessarily complicated

Experience & Skills

• 2-5+ years of Executive Assistant, Personal Assistant, senior administrative, or comparable experience preferred
• Experience supporting executives, entrepreneurs, business owners, or a high-activity household preferred
• Strong written communication and proofreading skills
• Comfortable using Mac, iPhone, calendars, task-management tools, shared drives, and new technology
• Experience managing travel, scheduling, confidential information, and multiple priorities
• Valid driver’s license and reliable transportation

No specific college degree is required.

We care more about judgment, initiative, reliability, organization, and demonstrated ability to get things done.

• Full-time
• Monday-Friday
• In-person
• Private home office in Thousand Oaks, CA
• Not remote or hybrid
• Occasional overtime, schedule changes, or travel may be required
• Primarily computer/desk-based work with regular phone, email, and digital communication

As a nonexempt employee, all working time must be accurately recorded and overtime is paid in accordance with California law.

Compensation & Benefits $28-32/hour DOE

Benefits include:

• Medical, dental, and vision
• 401(k)
• Paid time off
• Paid holidays
• Regular performance and development conversations
• Opportunities to take on additional responsibility as SI grows

We want this role to grow with the right person.

Equal Opportunity Simplified Integrations is an equal opportunity employer. We value different backgrounds, experiences, and perspectives and make employment decisions based on qualifications, demonstrated ability, business needs, and applicable law.

Compensation: $28.00 - $32.00 per hour

Simplified Integrations is a California-based fire life safety and low-voltage integration company serving commercial and multifamily properties. Our mission is simplify fire life safety so property teams can operate with confidence.

We are a fast-growing company with a strong reputation for clear communication, reliable follow-through, accurate documentation, and doing the job right. Our work matters because we help protect people, property, and peace of mind.

Our team is made up of people who take ownership, solve problems, keep growing, and care about the details, our customers, and each other. We value high standards, strong communication, and a people-first mindset.

Our core values are SIMPLE: Solutions-Oriented, Integrity, Mastery, Proactive, Love, and Efficiency. If you want to be part of a company where your work matters, your growth matters, and excellence is expected, Simplified Integrations may be the right place for you.

At Simplified Integrations, we believe people do their best work when they have clear expectations, strong support, and opportunities to grow. We invest in our team so they can do meaningful work, build their skills, and take pride in what they do.

Benefits and perks may include:

• Competitive pay
• Paid training and ongoing professional development
• Regular coaching and performance conversations
• Personal, professional, and financial goal planning
• Clear opportunities for growth and increased responsibility
• Hands-on leadership support
• Defined processes, standards, and expectations
• Paid time off and paid holidays
• Health insurance options
• 401(k) plan
• Wellness support, including gym membership and other resources where applicable
• Bonus opportunities based on role and company needs
• Company vehicle, tools, phone, and equipment for eligible field roles
• Team events throughout the year

Fire life safety is essential work. We want our team to feel equipped, supported, and proud of the impact they make every day.

What drew me to Simplified Integrations was the leadership team. They lead by example, do what they say they’re going to do, and always strive to do the right thing. The company is very technician-focused, values field input, and keeps an open mind to new ideas that improve our processes, service, and overall team success.