Executive Personal Assistant

Career Group; San Francisco (CA); On-site; USD 70,000 - 83,000; Full time

Job summary

A prominent UHNW individual in San Francisco seeks an Executive Personal Assistant to deliver comprehensive support in a demanding environment. The role demands exceptional organizational skills, discretion, and a proactive approach to manage schedules, travel logistics, and various high-profile engagements. Ideal candidates will possess over 10 years of executive support experience and thrive under pressure while maintaining the highest level of professionalism.

Qualifications

• 10+ years of administrative or executive support experience, ideally in financial services.
• Tech-savvy and proficient with Microsoft Office.
• Excellent verbal and written communication skills.

Responsibilities

• Provide high-level administrative support and manage complex calendar arrangements.
• Coordinate all aspects of domestic and international travel.
• Liaise with philanthropic organizations and manage communications.

Skills

Organizational Skills

Discretion

Problem Solving

Multitasking

Communication

Tools

Microsoft Office Suite

Job description

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Executive Personal Assistant to UHNW Individual

Our client, an UHNW individual based in San Francisco, is seeking a top-tier Executive Personal Assistant to provide high-touch, comprehensive support in a fast-paced and dynamic environment. This is an exceptional opportunity for a polished, proactive professional who thrives on organization, discretion, and seamless execution. The ideal candidate will be adept at managing a constantly evolving schedule, coordinating complex travel, and supporting a broad range of business, philanthropic, and personal activities.

Key Responsibilities:

• Provide high-level administrative and personal support, serving as a trusted gatekeeper and point of contact

• Manage complex calendar arrangements, including scheduling across multiple stakeholders and time zones

• Draft and manage correspondence, communications, and briefing materials on behalf of the principal

• Prepare the principal for meetings, events, and appointments with meticulous attention to detail

• Coordinate and execute all aspects of domestic and international travel, including flights, accommodations, and itineraries

• Liaise with philanthropic organizations and coordinate participation in galas and charitable initiatives

• Availability to travel with the Principal; 24/7 mindset for urgent needs, schedule changes, and time-sensitive matters

• Support ongoing projects and ad hoc tasks with a strategic, solutions-oriented mindset

• Maintain the highest level of professionalism, confidentiality, and discretion at all times

Qualifications:

• 10+ years of administrative or executive support experience, ideally within a financial services or high-demand professional environment

• Exceptional organizational, problem-solving, and multitasking abilities

• Tech-savvy and proficient with Microsoft Office Suite

• Strong analytical and strategic thinking capabilities

• Excellent verbal and written communication skills

• Punctual, reliable, and comfortable working in a fast-paced, high-expectation environment

You can use www.workgrades.com to collect and manage your references for free and share them with us or anyone else you choose. Candidates with references are always preferred by our clients. Now is the most important time to stand out from the crowd. We suggest that you ensure you have updated your LinkedIn profile and that you start collecting your references early.

We will consider qualified candidates with criminal histories in a manner consistent with the requirements of the SF Fair Chance Initiative for Hiring.

Seniority level

• Seniority level

  Mid-Senior level

Employment type

• Employment type

  Full-time

Job function

• Job function

  Other

• Industries

  Hospitality

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