Executive Personal Assistant New United States - San Francisco, California

Motive; San Francisco (CA); Hybrid; USD 62,000 - 105,000; Full time

Job summary

Motive, a leader in operational support technology, seeks an Executive Personal Assistant to support the CEO in personal and professional capacities. This hybrid role requires proactive organizational skills and deep experience in managing complex logistics. You will coordinate calendars, household operations, and events, ensuring seamless day-to-day operations.

Benefits

Health insurance

Paid time off

401k contribution

Qualifications

• Deep experience in personal assistant or household management roles.
• Highly organized and detail-oriented with a proactive approach.
• Ability to manage multiple projects and priorities with minimal supervision.

Responsibilities

• Manage personal and family calendars, appointments, and logistics.
• Oversee household operations and manage vendors.
• Plan and coordinate personal events and travel.

Skills

Organizational skills

Problem-solving

Attention to detail

Job description

Who we are:

Motive empowers the people who run physical operations with tools to make their work safer, more productive, and more profitable. For the first time ever, safety, operations and finance teams can manage their drivers, vehicles, equipment, and fleet related spend in a single system. Combined with industry leading AI, the Motive platform gives you complete visibility and control, and significantly reduces manual workloads by automating and simplifying tasks.

Motive serves more than 120,000 customers – from Fortune 500 enterprises to small businesses – across a wide range of industries, including transportation and logistics, construction, energy, field service, manufacturing, agriculture, food and beverage, retail, and the public sector.

We’re looking for a proactive and highly organized Executive Personal Assistant to support the CEO across all aspects of daily life, both professional and personal. While this role will be embedded within the executive support team, it will focus primarily on ensuring the CEO’s personal life, household operations, and family logistics run smoothly and seamlessly. You’ll report to and work closely with the Lead Executive Business Partner to the CEO and interact with internal teams and external vendors to manage schedules, solve problems, and handle the details that make a significant impact behind the scenes.

This is a unique opportunity for someone who takes pride in anticipating needs, thrives in a dynamic environment, and can handle complex logistics with care, confidentiality, and precision.

This role requires a hybrid work environment (commuting/working in SF 3 days per week).

What You'll Do:

• Manage personal and family calendars, appointments, and scheduling logistics, including childcare coordination, household vendor visits, and travel itineraries.
• Oversee all aspects of household operations: source and manage contractors, schedule maintenance, coordinate services, and ensure work is completed to a high standard.
• Plan and coordinate personal events, such as family gatherings, milestone celebrations, and last-minute dinners, to ensure every detail is covered.
• Book personal and family travel, including hotels, flights, ground transportation, and packing support in collaboration with the Lead Executive Business Partner.
• Run errands and manage day-to-day tasks, including returns, prescription pickups, shopping, and other logistical needs.
• Serve as a trusted partner and problem-solver, handling unexpected issues or requests with discretion, speed, and a calm, can-do attitude.
• Support select high-priority projects or logistics related to the CEO’s role, particularly those that intersect with personal commitments.
• Stay adaptable as the scope of the role evolves over time.
• This position offers meaningful growth opportunities for someone eager to take on more responsibility and make a long-term impact.

What We're Looking For:

• Based in the San Francisco Bay Area with the ability to work onsite at the CEO’s residence at least 3x per week.
• Flexibility to be available outside of traditional office hours when needed.
• Deep experience in personal assistant or household management roles, ideally supporting a high-level executive or individual with complex needs.
• Highly organized, detail-oriented, and trustworthy with a proactive approach to problem-solving.
• Ability to manage multiple projects and priorities with minimal supervision.

Pay Transparency
Your compensation may be based on several factors, including education, work experience, and certifications. For certain roles, total compensation may include restricted stock units. Motive offers benefits including health, pharmacy, optical and dental care benefits, paid time off, sick time off, short term and long term disability coverage, life insurance as well as 401k contribution (all benefits are subject to eligibility requirements). Learn more about our benefits by visiting Motive Perks & Benefits

The base compensation range for this role is:

$62,000 - $105,000 USD

Creating a diverse and inclusive workplace is one of Motive's core values. We are an equal opportunity employer and welcome people of different backgrounds, experiences, abilities and perspectives.

Please review our Candidate Privacy Noticehere .

The applicant must be authorized to receive and access those commodities and technologies controlled under U.S. Export Administration Regulations. It is Motive's policy to require that employees be authorized to receive access to Motive products and technology.

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