Executive Personal Assistant

Pagaya; New York (NY); On-site; USD 120,000 - 145,000; Full time

Job summary

Pagaya seeks an Executive Personal Assistant to provide seamless, end-to-end operational, personal, and administrative support to our Co-Founder and CEO in New York. This EPA works within the Office of the CEO, enhancing efficiency and handling high-visibility executive tasks with discretion.

Responsibilities include calendar management, expense reconciliation, travel logistics, and secure information handling, while coordinating household operations and personal engagements.

Qualifications

• 7+ years of direct experience supporting C-level executives or high-net-worth individuals in fast-paced environments.
• Deep familiarity with New York City and key global hubs.
• Exceptional multitasking, discretion, and coordination abilities.

Responsibilities

• Schedule management: drive day-to-day calendars, briefings, agendas and A/V readiness.
• Calendar alignment across CEO and Office of the CEO schedules.
• Expense management for corporate and personal reports.
• Culinary logistics: coordinate daily lunch and catering for engagements.
• Digital organization: maintain CRM contacts and secure password management.
• Document control: organize confidential legal, financial, and personal files.

Skills

Executive support

Calendar management

Travel logistics

Discretion

High attention to detail

Strong communication

New York fluency

Tools

Google Workspace

Job description

About Pagaya

Shape the Future of Finance

Pagaya is building a leading artificial intelligence network to help our partners grow their businesses and better serve their customers.

Pagaya is a global technology company making life-changing financial products and services available to more people nationwide, as it reshapes the financial services ecosystem. By using machine learning, a vast data network and a sophisticated AI-driven approach, Pagaya provides comprehensive consumer credit and residential real estate solutions for its partners, their customers, and investors. Its proprietary API and capital solutions integrate into its network of partners to deliver seamless user experiences and greater access to the mainstream economy.

Pagaya has offices in New York and Tel Aviv. For more information, visit pagaya.com.

Let's create better outcomes together!

About the Role

We are seeking a high-caliber Executive Personal Assistant (EPA) to provide seamless, end-to-end operational, personal, and administrative support to our Co-Founder and CEO. Operating within a collaborative Office of the CEO (OCEO), this role goes beyond traditional calendar management—acting as a critical force multiplier for the CEO's professional efficiency and personal lifestyle. The ideal candidate operates with absolute discretion, proactive foresight, and flawless execution across high-visibility executive tasks and intricate household operations.

Responsibilities

Executive & Office Operations

• Schedule Management:Manage day-to-day schedule execution, driving meeting efficiency, pre-meeting briefings, agenda preparation, and A/V readiness.
• Calendar Alignment:Oversee dynamic personal calendar management for the CEO and ensure seamless alignment across all OCEO schedules.
• Expense Management:Reconcile and process complex corporate and personal expense reports for the CEO and the OCEO team.
• Culinary Logistics:Coordinate daily lunch, catering, and specific culinary preferences for executive engagements.
• Digital Organization:Maintain network contacts via CRM and oversee highly secure account and password management.
• Document Control:Organize, digitize, and maintain critical legal, financial, and personal documentation with the highest level of confidentiality.

Personal Concierge & Travel Logistics

• Complex Travel:Map, book, and execute complex domestic and international travel itineraries (including commercial, private aviation, ground transport, and accommodations) for both professional and personal travel.
• Lifestyle Management:Secure high-demand dining reservations, curate private events, and seamlessly manage personal appointments.
• Gifting Pipelines:Source, manage, and track premium corporate, personal, and holiday gifting pipelines.

Household & Property Operations

• Staff Supervision:Supervise household staff, establishing seamless workflows and high standards for drivers, housekeepers, and childcare professionals.
• Property Management:Provide active oversight of primary residences and seasonal properties, managing external vendors and ad-hoc domestic renovation or maintenance projects.

Requirements

• Experience: 7+ years of direct experience supporting C-level executives, founders, or high-net-worth individuals (HNWIs) in a fast-paced, in-office environment.
• Cultural & Geographic Fluency:Deep familiarity with New York City and key global hubs.
• Technical Acumen:Advanced mastery of Google Workspace, digital productivity tools, and secure password/contact management software.
• Confidentiality:Flawless discretion with an unshakeable commitment to personal and corporate privacy.
• Mindset: Exceptional multitasking abilities, acute attention to detail, high EQ, and a highly collaborative, "no task too small" attitude.
• Communication: Outstanding written and verbal communication skills, with a proven ability to build synergy alongside the broader support team

The pay ranges for New York-based hires are commensurate with candidate experience.

Pay ranges for candidates working in locations other than New York may differ based on the cost of labor in that location.

Compensation Range for New York Based Hires

$120,000 — $145,000 USD

Our Team

Pagaya was founded in 2016 by seasoned research, finance, and technology entrepreneurs with our head quarters located in NYC and Tel Aviv.

We move fast and smart, identifying new opportunities and building end-to-end solutions from AI models and unique data sources. Every Pagaya team member is solving new and exciting challenges every day in a culture based on partnership, collaboration, and community.

Join a team of builders who are working every day to enable better outcomes for our partners and their customers.

Our Values

• Continuously Learn- We challenge ourselves for the sake of getting better as individuals, as teams, and as an organization to deliver for our partners.
• Debate and Commit- We respectfully and openly debate to strengthen our ideas and build shared conviction - once we decide, we go all in, together.
• Dream Big and Act- We boldly tackle complex problems, pressure-test solutions in real-time, and adapt with speed and energy.
• Advance Inclusion- We create a world where everyone can win, designing systems that better represent people and generate sustainable value for our employees, partners and investors.
• BeAccountable Together- We proudly own our actions and our results, taking initiative to ensure our work gets over the finish line as a team.

More than just a job

We believe health, happiness, and productivity go hand-in-hand. That's why we're continually looking to enhance the ways we support you with benefits programs and perks that allow every Pagayan to do the best work of their life.