Executive Personal Assistant

Confidential; Los Angeles (CA); On-site; USD 110,000 - 130,000; Full time

Job summary

A Confidential start-up based in Los Angeles is seeking an Executive Assistant & Personal Travel Coordinator for the CEO. This high-visibility role demands a polished individual who excels in managing complex travel and executive support responsibilities. Candidates should have 6-7+ years supporting C-suite executives in fast-paced environments, with expertise in domestic and international travel coordination.

The role provides unparalleled exposure within a rapidly growing technology brand and caters to individuals who take pride in their organizational capabilities and deliver exceptional support. Interested candidates should submit their resume for consideration.

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Qualifications

• 6-7+ years of experience supporting C-suite executives.
• Expertise in complex, high-touch travel coordination.
• Exceptional organizational skills and attention to detail.

Responsibilities

• Plan and execute domestic and international travel seamlessly.
• Manage a complex calendar balancing priorities and commitments.
• Coordinate board meetings, offsites, and high-profile events.

Skills

Complex travel coordination

Organizational skills

Emotional intelligence

Discretion and trustworthiness

Communication skills

Tools

Google Workspace

Microsoft Office

Slack

Asana

Notion

Job description

Executive Assistant & Personal Travel Coordinator to CEO

Start-up in the Technology Space | $110-130k Base

We are seeking an exceptional Executive Personal Assistant to support the CEO of a rapidly growing technology brand. This is a highly demanding, high-visibility role for a sharp, seasoned executive partner who thrives in fast-paced environments and can anticipate needs before they arise. You will work closely with a highly accomplished Chief of Staff and operate at the center of the organization — supporting a CEO who moves quickly, thinks big, and maintains an extensive network across tech, media, and business.

The ideal candidate is polished, deeply organized, emotionally intelligent, and unflappable — someone who can manage complexity with calm precision while serving as a trusted gatekeeper and personal right hand. A significant portion of this role is travel-focused, and candidates must bring a genuine expertise in complex, high-touch travel coordination.

Key Responsibilities

Travel & Logistics

• Own all aspects of domestic and international travel planning and execution - private and commercial aviation, luxury hotel accommodations, ground transportation, restaurant reservations, and curated on-the-ground experiences
• Build detailed, seamless itineraries that account for every contingency, with real-time troubleshooting and adjustments as plans evolve
• Manage visa, passport, and documentation requirements across multiple international destinations
• Extend travel support to family members and guests as needed, coordinating multi-party logistics with precision and discretion
• Maintain relationships with preferred vendors, travel partners, and service providers to ensure consistent, elevated experiences

Executive & Personal Support

• Own a complex, ever-changing calendar — balancing internal priorities, external relationships, and personal commitments with sound judgment
• Handle a broad range of personal assistance including household vendor coordination, personal shopping, gifting, reservations, and lifestyle management
• Screen and prioritize incoming communications, exercising strong judgment on urgency, tone, and escalation
• Prepare briefing materials, meeting agendas, and follow-ups to ensure the CEO is always prepared and focused on the highest-impact work
• Act as a trusted liaison between the CEO, Chief of Staff, leadership team, board members, and external partners
• Coordinate logistics for board meetings, offsites, investor meetings, and high-profile events
• Handle all sensitive and confidential matters with the utmost professionalism

Qualifications

• 6-7+ years of experience supporting C‑suite executives, ideally within high-growth technology, media, entertainment, or consumer brands
• Demonstrated expertise in complex, high-touch travel coordination — private aviation experience strongly preferred
• A natural anticipator who identifies needs and solves problems before they surface
• Exceptional organizational skills and attention to detail, with the ability to juggle multiple priorities seamlessly
• Strong executive presence, polished communication skills, and high emotional intelligence
• Deeply discreet, trustworthy, and composed under pressure
• Comfortable operating with ambiguity, speed, and high expectations
• Advanced proficiency in Google Workspace, Microsoft Office, and collaboration tools such as Slack, Asana, and Notion

Why This Role

This is an opportunity to work at the highest level of a fast-scaling technology company alongside an accomplished CEO and Chief of Staff. For an EA/PA who takes genuine pride in flawless execution — and who considers world‑class travel coordination a core part of their craft — this role offers unparalleled exposure, variety, and the satisfaction of making a demanding executive's world run beautifully.

Please submit a resume to be considered.