Executive Personal Assisant

Platinum Fundraising; Fort Lauderdale (FL); Presencial; USD 75.000 - 95.000; Jornada completa

Ventajas ofrecidas por este puesto de trabajo

Medical, Vision, Dental Insurance

Paid Time Off

Paid Holidays

Health Savings Account (HSA)

Flexible Spending Account (FSA)

Employee Assistance Program (EAP)

Paid Training

Employee Rewards

Employee Discounts

Descripción de la vacante

Platinum Fundraising is hiring an Executive & Personal Assistant to support a company owner in Fort Lauderdale. The role requires anticipating needs, owning tasks, and maintaining discretion across professional and personal priorities.

Ideal candidates have 5+ years in executive support, experience backing an owner, and excellence in calendar management, travel coordination, and project tracking. In-office, full-time with comprehensive benefits.

Formación

• 5+ years of executive/personal assistant experience.
• Experience directly supporting an owner or senior executive.
• Experience managing a busy executive calendar and business travel.
• Demonstrated ability to handle highly confidential information; NDA required.
• Tech-savvy, proficient with Microsoft Office and PDF tools.

Responsabilidades

• Manage the executive’s calendar, appointments, meetings, and changing priorities.
• Coordinate business and personal travel, including flights, transportation, and itineraries.
• Track projects, deadlines, outstanding items, and follow through to completion.
• Prepare for meetings, take notes, and track action items.
• Maintain CRM/VanillaSoft updates, lead status changes, franchisee records, files, and reports.
• Handle confidential business and personal information with discretion.

Conocimientos

Executive support

Calendar management

Travel coordination

Discretion & NDA

Problem solving

Microsoft Office

Educación

5+ years experience

Herramientas

VanillaSoft

PDF tools

Descripción del empleo

At Platinum Fundraising, you’ll have the opportunity to make a real difference while building a rewarding career supporting the Founder of the Company. Being in business for over 25 years, we are helping schools, youth athletic organizations, and non-profits raise millions of dollars through our proven fundraising programs that empower kids and strengthen communities!

Platinum Fundraising is seeking an exceptional Executive & Personal Assistant to serve as a trusted right-hand to one of our company owners. This is not a traditional administrative role, as we need someone who sees what needs to happen next, takes ownership, and keeps things moving. The successful candidate will be comfortable managing a broad mix of professional and personal priorities and can be trusted to handle matters from start to finish with sound judgment, discretion, and excellent follow-through.

Key Responsibilities

• Manage the executive’s calendar, appointments, meetings, and changing priorities.
• Coordinate business and personal travel, including flights, transportation, reservations, and itineraries; proactively manage delays, cancellations, and other disruptions.
• Track projects, deadlines, outstanding items, commitments, and items assigned to others; follow through until completion.
• Prepare for meetings, take notes as needed, and track action items.
• Coordinate smaller projects, vendors, quotes, services, meetings, events, gifts, supplies, and special projects.
• Track receipts and expenses; maintain highly organized electronic and physical files.
• Prepare franchisee packages; review franchisee documents and Fundraising Specialist contracts for accuracy and completeness.
• Maintain CRM/VanillaSoft updates, lead status changes, franchisee records, files, and reports.
• Review form submissions, coverage maps, and location information; support territory and store-location administration.
• Track franchisee-provided leads, monitor new territory activity, follow up on customer survey responses, and draft/respond to Google reviews.
• Manage personal appointments, personal travel, purchases, gifts, returns, household vendors, paperwork, phone inquiries, and occasional local errands.
• Handle confidential business and personal information with complete discretion.

What Success Looks Like

You naturally stay a step ahead. You anticipate needs, recognize potential issues early, and take initiative to keep things moving without waiting for direction.

When something changes or goes wrong, you assess the situation, consider what may be affected, and take ownership of finding a solution. You follow through, stay on top of outstanding items, adapt when priorities change, and make sure important details do not fall through the cracks.

Success in this role means becoming a trusted right-hand. Someone who can be given something and relied upon to manage it thoughtfully from start to finish, with confidence that it is handled.

Qualifications & Experience

• 5+ years of relevant Executive Assistant and/or Personal Assistant experience.
• Experience in a combined Executive + Personal Assistant role strongly preferred.
• Experience directly supporting an owner, founder, or senior executive.
• Experience managing a busy executive calendar, coordinating business travel, and supporting projects.
• Demonstrated ability to handle highly confidential information; NDA required.
• Very tech-savvy with the ability to learn and troubleshoot systems independently; strong proficiency with Microsoft Office and PDF tools.

Compensation

$75k - $95k, based upon experience.

• Medical, Vision, and Dental Insurance with company contribution
• Paid Time Off
• Paid Holidays
• Health Savings Account (HSA)
• Flexible Spending Account (FSA)
• Employee Assistance Program (EAP)
• Paid Training
• Employee Rewards
• Employee Discounts
• Annual salary review

We take pride in creating a comfortable, well-equipped workspace where every team member can stay focused, energized, and supported throughout the day.

• No cold prospecting. We provide all the leads for our specialists!
• We believe highly in work-life balance so only 40-hour work weeks and No Weekends!
• Extensive and Paid Training Program that will set you up for success in the role!
• Enjoy a relaxed dress code that lets you focus on performance, not wardrobe. From jeans and sneakers to comfortable sweats, we want you feeling your best to perform at your best.
• We believe great energy starts with great snacks, from coffee and tea to bagels, fruit, and a candy jar that never disappoints. Help yourself to our complimentary office treats and keep the good vibes going all day!
• Enjoy complimentary coffee or tea to start your day, snacks, and fresh fruit in the office.
• Recharge in style with our luxury massage chair and ultra-comfortable LoveSacs, the perfect way to unwind between calls.
• Choose your comfort from ergonomic office chairs to balance ball chairs that keep you moving and energized throughout the day.
• Work to the soundtrack of good vibes. Our state-of-the-art sound system keeps the office filled with your favorite hits, old and new.

Culture

We celebrate everything — every sale, every milestone, every personal win, because we believe in recognizing effort as much as results. At Platinum Fundraising, you’ll join a team that lifts each other up, learns together, and pushes each other to be better every day.

Our leaders are hands-on, offering constant coaching and guidance to help you succeed and close more deals. Add in great incentives, friendly competition, and a fun, inclusive environment, and you’ve got a place where you can thrive both personally and professionally.

Want to see our team in action? Check us out! :

Schedule & Logistics

This is a full-time, fully in-office position in Fort Lauderdale.

Schedule is Monday through Friday, 8:00 AM – 5:00 PM. Hours may vary based on business needs. Occasional availability outside normal business hours and occasional travel may be required.

Candidates must have a valid driver’s license, reliable transportation, and be comfortable completing occasional local errands.

The Right Fit

This role is best suited for someone who genuinely enjoys being the person behind the scenes who makes everything run smoothly. You take pride in anticipating needs, solving problems, and making sure nothing falls through the cracks. For the right person, this is an opportunity to become a highly trusted partner and true right-hand to a company owner.