Executive Operations & Travel Coordinator for Executives

HYTORC; Mahwah (NJ); On-site; USD 80,000 - 110,000; Full time

Benefits offered by this job

Medical, dental, vision

401(k)

Paid time off

Job summary

HYTORC, the global leader in industrial bolting solutions, seeks a Business Operations Administrator to support two executives and ensure confidential, efficient operations. The role includes calendar management, travel planning, communications, meeting logistics, and cross‑functional coordination.

Ideal candidates hold a High School Diploma or GED (Bachelor’s preferred), 5+ years of senior admin support, and strong MS Office abilities.

Qualifications

• High School Diploma or GED; Bachelor’s degree preferred.
• 5+ years of progressive administrative support experience, preferably supporting C-suite.
• Experience handling confidential information and executive communications.
• Experience managing tradeshows, expos and other major events.

Responsibilities

• Manage executive calendars, meetings, travel, and commitments.
• Coordinate domestic and international travel per policy; arrange itineraries and logistics.
• Screen and respond to calls and emails; act as liaison for executives.
• Plan and execute large domestic and international meetings.
• Coordinate company participation in tradeshow events.
• Prepare materials for agendas and meetings; attend as requested.

Skills

MS Office proficiency

Written and verbal communication

Organizational skills

Confidentiality

Time-management

Independent work

Interpersonal skills

Education

High School Diploma or GED

Bachelor’s degree (preferred)

Tools

MS Office Suite

Outlook

PowerPoint

Excel

Teams

Job description

HYTORC, the global leader in industrial bolting solutions, seeks a Business Operations Administrator to support two executives and ensure confidential, efficient operations. The role includes calendar management, travel planning, communications, meeting logistics, and cross‑functional coordination.

Ideal candidates hold a High School Diploma or GED (Bachelor’s preferred), 5+ years of senior admin support, and strong MS Office abilities.