Executive Operations & Travel Coordinator

HYTORC Middle East FZE; Mahwah (NJ); Hybrid; USD 80,000 - 110,000; Full time

Benefits offered by this job

Medical, dental, vision

401(k)

Paid time off

Job summary

HYTORC, a global leader in bolting solutions, seeks a Business Operations Administrative Assistant to support two executives in Mahwah, NJ. You will manage calendars, coordinate travel, prepare materials, and handle confidential communications to ensure smooth executive operations.

As a trusted partner to leadership, you will organize meetings, trade show participation, and cross-functional projects while maintaining discretion and deadlines.

Qualifications

• Minimum of five years of progressive administrative support experience, preferably supporting C-suite or senior leadership.
• Experience coordinating multiple executives simultaneously.
• Experience handling confidential information and executive-level communications.
• Proficient experience in managing tradeshows, expos and other significant spotlight events.

Responsibilities

• Manage and updating executive calendars, including meetings, appointments, travel, and business commitments.
• Coordinate, review, and approve domestic and international travel arrangements according to the Travel and Expense Policy, including itineraries, flights, hotels, transportation, and related logistics.
• Serve as a communication liaison by screening, prioritizing, and responding to internal and external calls, emails, and inquiries as appropriate.
• Plan and execute large scale meetings (domestic and international).
• Manage company participation in various tradeshow events.
• Prepare communication for agendas, gather meeting materials, attend meetings when requested.
• Draft, edit, and finalize confidential correspondence, reports, presentations, spreadsheets, and other business documents.

Skills

Executive support

Calendar management

Travel coordination

Communication skills

MS Office proficiency

Education

Bachelor’s degree in Business Administration

High School Diploma or GED

Tools

Microsoft Office Suite

Job description

HYTORC, a global leader in bolting solutions, seeks a Business Operations Administrative Assistant to support two executives in Mahwah, NJ. You will manage calendars, coordinate travel, prepare materials, and handle confidential communications to ensure smooth executive operations.

As a trusted partner to leadership, you will organize meetings, trade show participation, and cross-functional projects while maintaining discretion and deadlines.