Executive Operations & Systems Coordinator

Emblem; Chino (CA); On-site; USD 65,000 - 90,000; Full time

Job summary

Emblem is seeking an Executive Operations Coordinator to work closely with the two co-founders, owning a mix of executive support, business operations, and system optimization. The role involves turning conversations into actionable plans, drafting SOPs, and coordinating internal initiatives as the company grows.

The right candidate will be highly organized, proactive, tech-savvy, and able to manage multiple priorities while learning new software and improving processes.

Qualifications

• College degree preferred, or equivalent professional experience
• Strong Excel and data reporting capabilities
• Experience in startup or fast-moving environments is a plus

Responsibilities

• Provide direct administrative and operational support to Emblem's two co-founders
• Manage calendars, schedule meetings and calls, and coordinate follow-up
• Help monitor executive email, flag items that require attention, and manage correspondence
• Draft and respond to routine communications as appropriate
• Research vendors, software, and business opportunities as needed
• Organize meetings, prepare materials, and track open items and next steps
• Help troubleshoot office and technology issues and support internal projects

Skills

Excel

Data reporting

Systems thinking

Project coordination

Written SOPs

Education

College degree preferred

Tools

Airtable

CRM systems

Outlook

Microsoft 365

Canva

Slack

QuickBooks

Job description

Emblem is seeking an Executive Operations Coordinator to work closely with the two co-founders, owning a mix of executive support, business operations, and system optimization. The role involves turning conversations into actionable plans, drafting SOPs, and coordinating internal initiatives as the company grows.

The right candidate will be highly organized, proactive, tech-savvy, and able to manage multiple priorities while learning new software and improving processes.