Executive Operations & Strategy Coordinator

365 Retail Markets; Troy (MI); On-site; USD 65,000 - 90,000; Full time

Job summary

365 Retail Markets is the leading provider of unattended retail technology with a global footprint spanning offices, manufacturing facilities and campuses. The Executive Operations Coordinator partners with the Executive Leadership Team to translate priorities into action, coordinating meetings, agendas, materials and follow-through across the organization.

The role combines executive support with business operations, requiring highly organized, proactive individuals who excel in fast-paced

Qualifications

• Bachelor's degree in Business Administration, Communications, Management, Organizational Leadership, or related field.
• 3–5+ years of experience in business operations, executive administration, project coordination, chief of staff support, or related role supporting senior leadership.
• Proven experience coordinating executive-level meetings, preparing agendas, documenting decisions, and driving action-item follow-up.
• Strong organizational and project management skills with the ability to manage multiple priorities, deadlines, and stakeholders simultaneously.
• Exceptional written and verbal communication skills, including experience preparing executive presentations, reports, and business correspondence.
• Demonstrated ability to work effectively with senior leaders and maintain confidentiality.
• Strong attention to detail and accuracy in meeting documentation and tracking.
• Experience coordinating cross-functional initiatives and influencing stakeholders without direct authority.

Responsibilities

• Provide direct support to the Executive Leadership Team by managing priorities, coordinating meetings, and ensuring efficient execution of leadership initiatives.
• Develop agendas for executive leadership meetings, business reviews, strategic planning sessions, and other key forums.
• Coordinate agenda topics, gather materials, and partner with stakeholders to prepare for decision-making.
• Attend meetings, capture notes, document decisions, and track action items through completion.
• Follow up with stakeholders to ensure accountability and timely execution.
• Assist in managing executive calendars, meeting logistics, and leadership communications.
• Serve as a trusted partner to executive leaders to drive organizational effectiveness.

Skills

Executive coordination

Meeting facilitation

Calendar management

Stakeholder management

Communication

Project coordination

Cross-functional collaboration

Microsoft Office

PowerPoint

Excel

Attention to detail

Discretion/confidentiality

Education

Bachelor's degree in Business Administration, Communications, Management, Organizational Leadership, or related

Tools

Asana

Monday.com

Smartsheet

Jira

Teams

PowerPoint

Excel

Word

Outlook

Job description

365 Retail Markets is the leading provider of unattended retail technology with a global footprint spanning offices, manufacturing facilities and campuses. The Executive Operations Coordinator partners with the Executive Leadership Team to translate priorities into action, coordinating meetings, agendas, materials and follow-through across the organization.

The role combines executive support with business operations, requiring highly organized, proactive individuals who excel in fast-paced