Executive Operations Lead for Advancement & Finance

Barnard College; New York (NY); On-site; USD 78,000 - 88,000; Full time

Job summary

Barnard College seeks an Executive Operations Manager to provide executive and operational support to the Vice Presidents for Advancement and Finance & CFO, ensuring efficient day-to-day operations across divisions.

The role requires strong calendar management, proactive coordination, and discretion, with a focus on improving processes and supporting governance activities. In-person work is expected in New York City.

Qualifications

• Bachelor’s degree or equivalent combination of education and experience.
• 5–7 years of executive support or administrative operations experience.
• Ability to manage complex calendars with competing priorities.
• Proactive problem solving and initiative.
• Excellent written and verbal communication; detail-oriented.
• Discretion handling confidential information.
• Proficiency with Google Workspace and Microsoft Office.

Responsibilities

• Coordinate executive calendars for two VPs, prioritizing meetings and deadlines.
• Screen and triage meeting requests, inquiries, and visitors.
• Prepare materials and follow-up items for meetings and decisions.
• Manage day-to-day office operations for Advancement and Finance divisions.
• Coordinate onboarding logistics for new staff and contractors.
• Support Board and committee materials, meetings, and minutes.
• Provide administrative support for deadlines, reporting cycles, and events.
• Engage with trustees, donors, alumnae, and other stakeholders.

Skills

Executive support

Calendar management

Communication skills

Discretion

Problem solving

Organizational skills

Education

Bachelor’s degree or equivalent

Tools

Google Workspace

Microsoft Office

Digital collaboration tools

Job description

Barnard College seeks an Executive Operations Manager to provide executive and operational support to the Vice Presidents for Advancement and Finance & CFO, ensuring efficient day-to-day operations across divisions.

The role requires strong calendar management, proactive coordination, and discretion, with a focus on improving processes and supporting governance activities. In-person work is expected in New York City.