Executive Operations & Events Coordinator

Jobtailor; Chicago (IL); On-site; USD 45,000 - 65,000; Full time

Job summary

Jobtailor seeks an organized Administrative Coordinator to support the Senior Vice President’s office at DePaul via BEAM initiatives and Thriving programs. You will manage calendars, coordinate meetings and travel, and handle written correspondence with campus partners.

This role requires a Bachelor's degree and proven experience in administrative or program support, with discretion handling confidential information and budget-related tasks.

Qualifications

• Bachelor’s degree and relevant administrative experience.
• Experience providing administrative, operational, or program support.
• Coordinate meetings, events, or projects with multiple stakeholders.
• Schedule and manage calendars for leaders or teams.
• Handle confidential information with discretion.
• Experience supporting student engagement or mission initiatives.
• Experience with budget processing, expense tracking, or purchasing procedures.
• Assist with communications, outreach or information distribution to diverse audiences.
• Manage multiple tasks and shifting priorities.
• Ability to work independently with general direction.

Responsibilities

• Manage calendar, coordinate meetings and appearances, arrange travel, screen emails.
• Prepare and submit expense reports and maintain records for the SVP’s office.
• Assist with financial transactions for the Office of the SVP, BEAM.
• Support Thriving Initiative events and sponsored programs by the Office of Institutional Equity and Thriving (OIET).
• Provide logistical assistance for Thriving Circle leader meetings and large campus events.
• General operational support for BEAM events, focus areas and cross-functional teams.

Skills

Calendar management

Event coordination

Budget processing

Logistical planning

Written and verbal communication

Administrative support

Expense tracking

Meeting coordination

Program support

Record keeping

Education

Bachelor’s degree

Tools

Email

Spreadsheets

Virtual Meeting Platforms

Shared Documents

Job description

Jobtailor seeks an organized Administrative Coordinator to support the Senior Vice President’s office at DePaul via BEAM initiatives and Thriving programs. You will manage calendars, coordinate meetings and travel, and handle written correspondence with campus partners.

This role requires a Bachelor's degree and proven experience in administrative or program support, with discretion handling confidential information and budget-related tasks.