Executive Operations Coordinator

Olgoonik; Washington (District of Columbia); On-site; USD 95,000 - 140,000; Full time

Job summary

Olgoonik is seeking an Executive Operations Coordinator in Washington, DC to lead protective detail operations planning and execution, ensuring secure environments and efficient resource use.

The role coordinates with federal, state, local, and foreign security partners, manages OPSCO day-to-day operations, and reports to the Unit Chief with budget and IT oversight to sustain strong internal controls.

Qualifications

• College degree in a related field or extensive experience in protective services is preferred.
• Experience in Government contracting is desired.
• Minimum of five (5), preferably seven (7), years of experience in Tactical Operations Center, Watch/Command Centers, or protective security supervisory roles.
• Security clearance requirements include TOP SECRET with SCI access and SSBI within 4.5 years.

Responsibilities

• Provide advice and assistance to management in planning, staffing, and resourcing of protective operations and recommend methods to improve planning efficiency.
• Ensure personnel, equipment, funding, and supporting elements are properly positioned to enable protective detail operations.
• Oversee day-to-day OPSCO operations and manage trip planning data, databases, and inter-organizational liaison activities.
• Develop procedures and practices to ensure efficient OPSCO operation, strong internal controls, and prepare written reports for management.

Skills

Microsoft Office

Team leadership

Communication

Attention to detail

Education

College degree

Protective services experience

Tools

Databases

Spreadsheets

Job description

If you are unable to complete this application due to a disability, contact this employer to ask for an accommodation or an alternative application process.

Executive Operations Coordinator

Regular Full Time DC Main State, Washington, DC, US

Olgoonik is an Equal Opportunity Employer

Overview:

This position serves as an Operations Coordinator and as the central planning and coordination point for protective detail operations. The protective detail provides security for the Executive seven days a week, 24 hours a day, worldwide. The detail works closely with offices within federal, state, local, and foreign security and law enforcement organizations.

Primary Responsibilities:

• Provide advice and assistance to management in the planning, staffing, and resourcing of protective operations, and recommends methods to improve the effectiveness and efficiency of the planning process.
• Ensure personnel, equipment, funding, and supporting elements are properly positioned to enable the protective detail to provide a safe and secure environment for the Executive to accomplish objectives and conduct personal travel while maintaining accountability of resources through effective and monitored internal controls.
• Perform a wide variety of duties that contribute to the complexity of the position. The work involves overseeing the day-to-day operations of OPSCO, managing the information used in trip planning, overseeing databases, serving as a liaison with staffs and other entities, and working closely with senior management.
• Develop procedures and practices that ensure the efficient operation of OPSCO, strong internal controls, and evaluate operations to ensure it is meeting requirements. The incumbent will also prepare written reports and documents, and brief management on issues that affect OPSCO.
• Assist the Senior Operations Coordinator with the coordination of all protective operations; and assume the responsibilities of the Senior Operations Coordinator in his/her absence or when he/she is off duty.
• Use Information Technology (IT) systems including databases and spreadsheets to collect, organize, analyze, and process information related to the activities of the OPSCO. Evaluate and recommend purchase of IT products and systems that will improve the OPSCO’s ability to manage information. Must demonstrate computer skills necessary for documentation preparation and record keeping including spreadsheets and databases.
• Possess a working knowledge and understanding of budget policies, directives, regulations and funding structures to monitor the execution of the assigned budget areas and to advise division management on budget impact of operations and status of funds.
• Analyze and interpret complex laws and contractual requirements related to security operations.
• Demonstrate the ability to communicate effectively both orally and in writing to provide advice and consultation; give guidance and direction; plan and coordinate activities; prepare and present proposals; and represent the organization in a variety of forums.
• Possess a working knowledge of Equal Employment Opportunity (EEO) policy and regulations, and understands how to implement and promote these policies and regulations in the work environment.
• Specifics on primary responsibilities and protective detail operations will be provided to fully qualified candidates during the candidate interview.

Supervisory Responsibilities:

• The incumbent reports to the OPSCO Unit Chief who determines priorities and deadlines, approves funding, and outlines the scope of the work and objectives. The Operations Coordinator is responsible for the daily operations of the OPSCO and keeps the supervisor informed of controversial findings, issues, or problems with widespread impact on sound internal controls.

Education and/or Experience:

• College degree in a related field or extensive experience in protective services is preferred.
• Experience in Government contracting is desired.
• Minimum of five (5), preferably seven (7), years of experience working in any of the following:
• Tactical Operations Center.
• Watch or Command Centers.
• Protective security supervisory or in-charge capacity.
• Experience with overseas security programs is strongly preferred.
• Intelligence, threat, vulnerability and risk analysis.
• Military or law enforcement planning cells.

Knowledge, Skills, and Abilities:

• Must be proficient with Microsoft Office Suite of products including: Word; Excel; PowerPoint and Outlook E-mail business software.
• Must demonstrate the ability to work as a team member, builder and leader.
• This position requires self-motivation, the ability to work effectively in a fast-changing environment, and ability to produce positive results with a minimum of supervision.
• Must be able to multi-task efficiently and have a strong attention for detail.

Certificates, Licenses, Registrations:

• None Required.

Security Clearance:

TOP SECRET Clearance with SCI Access Required

• Must have a current US Government TOP SECRET Personnel Security Clearance and be able to qualify for SCI access
• Must have a current US Government Single Scope Background Investigation (SSBI) (less than 4-1/2 years old) or be able to successfully complete a U.S. government administered Single Scope Background Investigation.
• Must be a U.S. Citizen.
• Must be eligible for and able to obtain and maintain required Security Clearance/access approvals.

Physical Demands:

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is required to be able to occasionally stand; walk; sit; use hands and/or fingers to handle, or feel objects, tools or controls; operate office equipment, reach with hands and arms; climb stairs; balance; stoop; kneel; talk or hear; taste or smell. The employee must occasionally lift and or move up to 25 pounds.

General office environment. Some travel both domestically and internationally may be required based on business demands.

Olgoonik is an Equal Opportunity Employer

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex (including pregnancy), national origin, age, disability, genetic information, veteran status, marital status, or any other characteristic protected by applicable federal, state, or local laws. As an Alaska Native corporation, Olgoonik provides hiring preference to Olgoonik shareholders, descendants, and their spouses to the extent allowed by law.