Executive Operations Coordinator

Booz Allen Hamilton; Alexandria (VA); On-site; USD 62,000 - 141,000; Full time

Job summary

Booz Allen Hamilton is seeking an Executive Operations Coordinator to support senior leadership by managing calendars, coordinating meetings and travel, and preparing briefing materials with discretion and independence.

The role emphasizes acting as a trusted partner to executives, coordinating daily activities, and maintaining clear communication with internal and external stakeholders. A bachelor’s degree or 3+ years of executive support is expected, with TS/SCI clearance preferred.

Qualifications

• Experience providing mid-level administrative or operational support with calendars, meetings, travel, and action items.
• Knowledge of executive office operations, scheduling protocols, records management, and professional communication practices.
• Ability to manage competing priorities and handle sensitive information with discretion; TS/SCI clearance or 3+ years of experience in lieu of a degree.

Responsibilities

• Manage complex schedules, coordinate meetings and travel, and prepare executive correspondence and briefing materials.
• Track actions and facilitate communication across internal and external stakeholders.
• Represent the executive office professionally when engaging with employees, clients, government officials, and other stakeholders.
• Anticipate leadership requirements and resolve scheduling conflicts to maintain efficient operations.

Skills

Calendar management

Meeting coordination

Travel coordination

Executive support

Stakeholder communication

Education

Bachelor's degree OR 3+ years of executive support experience

Tools

Microsoft Office Suite

Outlook email client

Job description

Executive Operations Coordinator

The Opportunity:

Manage complex schedules, coordinate meetings and travel, and prepare executive correspondence and briefing materials, tracks actions, and facilitates communication across internal and external stakeholders. Work independently, exercise sound judgment and handle sensitive information with professionalism and discretion. Serve as a trusted partner to executive leadership by coordinating daily activities, managing competing priorities, and ensuring the timely flow of information. Maintain executive calendars, organize meetings and events, prepare correspondence and briefing materials, coordinate travel, and track decisions and action items through completion. Represent the executive office professionally when engaging with employees, clients, government officials, and other stakeholders. Anticipate leadership requirements, resolve scheduling and administrative conflicts, and help maintain efficient and responsive executive operation.

You Have:

Experience providing mid-level administrative or operational support, including managing calendars, meetings, travel, correspondence, and action items Knowledge of executive office operations, scheduling protocols, meeting coordination, records management, and professional communication practices Ability to manage competing priorities, anticipate executive requirements, communicate with senior stakeholders, and handle sensitive information with discretion TS/SCI clearance Bachelor's degree OR 3+ years of experience in providing executive operational support to senior leaders in lieu of a degree

Nice If You Have:

Experience supporting executives in a government, defense, intelligence, or professional services environment Knowledge of government administrative procedures, executive correspondence standards, and document-control requirements Ability to prepare executive briefing materials, coordinate high-level engagements, and track leadership decisions and deliverables Master's degree in Business Administration, Management, Communications, or a related field Microsoft Office Specialist or a comparable administrative professional certification

Clearance:

Applicants selected will be subject to a security investigation and may need to meet eligibility requirements for access to classified information; TS/SCI clearance is required

Compensation

At Booz Allen, we celebrate your contributions, provide you with opportunities and choices, and support your total well-being. Our offerings include health, life, disability, financial, and retirement benefits, as well as paid leave, professional development, tuition assistance, work-life programs, and dependent care. Our recognition awards program acknowledges employees for exceptional performance and superior demonstration of our values. Full-time and part-time employees working at least 20 hours a week on a regular basis are eligible to participate in Booz Allen’s benefit programs. Individuals that do not meet the threshold are only eligible for select offerings, not inclusive of health benefits. We encourage you to learn more about our total benefits by visiting the Resource page on our Careers site and reviewing Our Employee Benefits page.

Salary at Booz Allen is determined by various factors, including but not limited to location, the individual’s particular combination of education, knowledge, skills, competencies, and experience, as well as contract-specific affordability and organizational requirements. The projected compensation range for this position is $62,000.00 to $141,000.00 (annualized USD).

This posting will close within 90 days from the Posting Date.

Identity Statement

As part of the hiring process, we will ask you to complete an identity verification process that leverages advanced biometrics and artificial intelligence to ensure authenticity and protect against identity fraud. You are expected to be on camera during interviews and assessments. We reserve the right to take your picture to verify your identity and prevent fraud.

Candidate AI Usage Policy

AI is a part of our daily work at Booz Allen, and we are committed to the responsible and ethical use of AI tools. However, we want to ensure a fair candidate process based on your own skills and knowledge. As part of this commitment, the use of artificial intelligence (AI) or other tools to assist with responses during interviews (whether in-person or virtual) is prohibited unless permission is explicitly provided.

Work Model

Our people-first culture prioritizes the benefits of collaboration. To support engagement and effective communication, employees working virtually are generally expected to have their cameras on during meetings.

Remote: If this position is listed as remote, there may still be occasions when you are required to work in person at a Booz Allen or customer facility.

Hybrid: If this position is listed as hybrid, you will be expected to work from a Booz Allen or customer facility, in alignment with your leadership's expectations and the needs of the role.

Onsite: If this position is listed as onsite, work will primarily be performed full-time at a customer facility, where employees will collaborate directly with colleagues and customers as required by the role.

Commitment to Non-Discrimination

All qualified applicants will receive consideration for employment without regard to disability, status as a protected veteran or any other status protected by applicable federal, state, local, or international law.

Commitment to Non-Discrimination

All qualified applicants will receive consideration for employment without regard to disability, status as a protected veteran or any other status protected by applicable federal, state, local, or international law.

About Booz Allen

Booz Allen is an advanced technology company. We build commercial-grade products and solutions for America’s most critical defense, civil, and national security priorities.

Know Your Rights Poster Accommodations

Applicants who need a reasonable accommodation for any part of the application, hiring, or employment process because of a disability, a sincerely held religious belief, practice, or observance, or as otherwise required by applicable law should contact the Booz Allen Help Desk by calling 1-877-927-8278 or sending an email to [e-mail]. We will review requests on an individualized basis and provide reasonable accommodations consistent with applicable law.

Data Privacy

For more information on how Booz Allen uses your information, please see our Careers Privacy Policy.