Executive Operations & Administrative Specialist

Cityview; Los Angeles (CA); Presencial; USD 60.000 - 70.000; Jornada completa

Descripción de la vacante

Cityview is seeking an Administrative Assistant to the CEO to provide comprehensive administrative and operational support across the office and executive team in Los Angeles. You will manage calendars, coordinate travel, track expenses, and assist with investor relations, contracts, and confidential matters.

The role requires discretion, adaptability, and the ability to manage multiple stakeholders. A Bachelor's degree or equivalent experience and strong MS Office skills are essential.

Formación

• 2–4 years experience supporting high level executives.
• Bachelor's degree or equivalent experience.
• Strong interpersonal, customer service and communication skills.
• Ability to multitask and stay organized under pressure.
• Proficient in Microsoft Office Suite.

Responsabilidades

• Negotiate contracts or business agreements on behalf of the company.
• Analyze business data and draft reports.
• Assist high-level executives with confidential matters.
• Support Investor Relations with follow-up and portal updates.
• Prepare contracts, legal filings and signature packages.
• Plan and support company events, meetings and team activities.
• Track executive expenses and generate reports using Concur.
• Coordinate conferences and meetings, including materials and room setup.
• Maintain logs of office equipment and technology in Excel.
• Conduct research and present findings clearly.
• Manage calendars and day-to-day scheduling for executives.
• Serve as cross-functional administrative contact across departments.
• Run errands and handle miscellaneous tasks as needed.
• Prepare travel itineraries including flights, hotels, and ground transportation.
• Develop systems to improve office efficiency and executive operations.
• Oversee vendor relationships and third-party contracts.
• Renew business licenses and office certificates.
• Review office policies for compliance and cost efficiency.
• Maintain directories and internal postings on intranet.
• Oversee building management communications and porter services.

Conocimientos

Calendar management

Communication

Multitasking

Vendor coordination

Educación

Bachelor's degree or equivalent

Herramientas

Microsoft Office

Excel

Descripción del empleo

Cityview is seeking an Administrative Assistant to the CEO to provide comprehensive administrative and operational support across the office and executive team in Los Angeles. You will manage calendars, coordinate travel, track expenses, and assist with investor relations, contracts, and confidential matters.

The role requires discretion, adaptability, and the ability to manage multiple stakeholders. A Bachelor's degree or equivalent experience and strong MS Office skills are essential.