Executive Operations Assistant, Fleet & Facilities

baltimorecity; Baltimore (MD); On-site; USD 58,000 - 93,000; Full time

Benefits offered by this job

Medical

Prescription Drug

Dental

Vision

Optional life

AD&D

FSA

Wellness programs

Support groups

Workshops

Job summary

City of Baltimore is seeking an organized Operations Assistant III to provide executive-level administrative and operational support to the Chief of Fleet and Facilities Management. You will coordinate scheduling, communications, work requests, contracts, hiring activities, reporting, and other operational needs.

The ideal candidate will have strong organizational, communication, and analytical skills, and be able to manage multiple priorities with professionalism and timely follow-up.

Qualifications

• High school diploma or GED required.
• Three years of experience coordinating moderately complex administrative or operations projects.

Responsibilities

• Manages and coordinates the chief of fleet and facilities’ calendar, meetings, appointments, and related scheduling needs.
• Schedules internal and external meetings, prepares materials, takes notes, and tracks follow-up items.
• Responds to calls, emails, and requests for the fleet and facilities sections.
• Acts as liaison between the chief, division managers, employees, vendors, city agencies, and the public.
• Supports with contracts, vendors, procurement, and onboarding of staff and contractors.

Skills

Organizational skills

Communication

Data analysis

Report generation

Education

High school diploma or GED

Job description

City of Baltimore is seeking an organized Operations Assistant III to provide executive-level administrative and operational support to the Chief of Fleet and Facilities Management. You will coordinate scheduling, communications, work requests, contracts, hiring activities, reporting, and other operational needs.

The ideal candidate will have strong organizational, communication, and analytical skills, and be able to manage multiple priorities with professionalism and timely follow-up.