Executive Operations and Projects Administrator

PIT Pitzer College; Claremont (CA); On-site; CAD 97,000 - 138,000; Full time

Job summary

Pitzer College seeks an Executive Operations and Projects Administrator to join the Office of the Chief Operating Officer in Claremont, CA. This role leads cross-functional initiatives, coordinates projects across Finance, HR, IT, Facilities, Dining Services, and Legal Affairs, and prepares executive communications.

The successful candidate will bring strong organizational skills, collaborative spirit, and the ability to translate strategic priorities into actionable plans, ensuring timely

Responsibilities

• Lead cross-functional initiatives across Finance, HR, IT, Facilities, Dining Services, Legal Affairs, Risk Management and other operational areas.
• Prepare executive communications and briefing materials for the COO and senior leadership.
• Ensure timely execution of institutional priorities and drive continuous improvement through operational excellence.

Job description

Below you will find the details for the position including any supplementary documentation and questions you should review before applying for the opening.

Inquiries Regarding Application Status

Due to the high volume of applications we receive, we cannot respond to inquiries regarding the status of submitted applications. Applicants selected for interviews will be contacted using the email and/or phone information provided in the online application. For information regarding our general staff recruitment process, please click here to visit our FAQs web page to see answers for frequently asked questions, including what to expect, timelines, requests for special accommodation, and interviews.

Location:

Claremont, CA

Job Posting Title:

Executive Operations and Projects Administrator

Job Details and Requirement:

Department: Office of the Chief Operating Officer

Supervisor: VP, Chief Operating Officer and Treasurer

Last Updated: 7/29/2026

GENERAL DESCRIPTION

The Executive Operations Partner serves as a key member of the Office of the Chief Operating Officer (COO), providing operational, project, and executive support that enhances the effectiveness of the Office. Working across Finance, Human Resources, Information Technology, Facilities, Dining Services, Legal Affairs, Risk Management, and other operational areas, this position leads and coordinates cross-functional initiatives, manages projects, prepares executive communications and briefing materials, and ensures the timely execution of institutional priorities.

The successful candidate is a highly organized, collaborative professional who exercises sound judgment, demonstrates intellectual curiosity, and enjoys bringing structure to complex initiatives. They are an effective problem solver who thrives in a dynamic environment and values innovation, continuous improvement, and leveraging technology to enhance organizational effectiveness. Through exceptional service, collaboration, and operational excellence, this role supports the College’s mission while helping create efficient, sustainable solutions across the institution.