Executive Office Specialist — Lead Admin & Procurement

State of Utah; Salt Lake City (UT); On-site; USD 22,000 - 36,000; Full time

Benefits offered by this job

Full benefits package

Job summary

State of Utah seeks an Executive Office Specialist to join the Utah State Office of Rehabilitation in Salt Lake City. The role provides advanced administrative, fiscal, and operational support to district leadership and staff.

Responsibilities include leading office staff, handling purchasing, processing invoices, and maintaining records. In-office role with full benefits, located in Salt Lake City, UT.

Qualifications

• Experience with state fiscal processes, purchasing, accounts payable, and travel systems.
• Strong proficiency in Microsoft Office and related tools such as Adobe and Google Applications.
• Experience with data tracking, reporting, and maintaining accurate records.
• Strong organizational skills with the ability to manage multiple priorities and deadlines.

Responsibilities

• Provide administrative support to district leadership and management staff.
• Serve as a lead worker to Office Specialists and other administrative staff, providing training and guidance.
• Provide technical assistance with purchasing and procurement of tangible goods per state rules.
• Process invoices, bills, and payments with accurate coding and deadlines.
• Review financial documents for accuracy and adherence to procedures.
• Monitor and reconcile monthly accounts payable activities and resolve discrepancies.

Skills

Lead worker

Training abilities

Organizational skills

Communication skills

Time management

Tools

Microsoft Office

Adobe

Google Apps

Data entry systems

Job description

State of Utah seeks an Executive Office Specialist to join the Utah State Office of Rehabilitation in Salt Lake City. The role provides advanced administrative, fiscal, and operational support to district leadership and staff.

Responsibilities include leading office staff, handling purchasing, processing invoices, and maintaining records. In-office role with full benefits, located in Salt Lake City, UT.