Executive Office Operations Coordinator

University of Minnesota; Minneapolis (MN); On-site; USD 43,000 - 52,000; Full time

Benefits offered by this job

Comprehensive benefits package

Remote Fridays (occasional)

Job summary

The Office of the President at the University of Minnesota seeks an Administrative Coordinator to support high-level initiatives, manage complex scheduling, and oversee executive operations in a fast-paced environment on campus. Reporting to the Chief of Staff, you will collaborate across the University to advance the mission.

This role emphasizes meticulous administrative work, policy liaison tasks, event planning, and cross-unit collaboration, with occasional remote Fridays and primary on-site

Qualifications

• BA/BS degree plus two years of relevant full-time experience, or an equivalent combination of education and experience to total six years.
• Proficiency with MS Office Suite, Google Suite, and Zoom, with strong database and electronic calendaring skills.
• Exceptional written and verbal communication skills, with precision in professional correspondence.
• Demonstrated discretion in handling confidential information.
• Proven success in fast-paced, deadline-driven environments with high accuracy.
• Strong organizational and project management skills, with the ability to manage multiple priorities.
• Ability to work independently and collaboratively with a high degree of self-direction.
• Experience planning and executing logistics for high-profile meetings and events.

Responsibilities

• Draft, author, and synthesize executive correspondence, briefing dossiers, and confidential reports.
• Direct the lifecycle of presidential administrative policies and delegations; ensure compliance and tracking.
• Manage policy review cycles and compliance with senate committees.
• Serve as admin super-user for the executive CRM and office workflow platforms; track engagement.
• Create, standardize, and maintain unit SOPs across Office of the President platforms.
• Executive Talent Management: manage logistics for senior leadership searches and onboarding.
• Coordinate briefing schedules and administrative readiness for new executives.
• Oversee annual performance review cycles for Cabinet members and direct reports.
• Supervise front-office staff and provide onboarding and training; cover gaps when needed.
• Evaluate operational improvements; apply change management and AI-driven tools where appropriate.
• Lead facilities and space management, security protocols, asset inventory, and vendor contracts.
• Manage complex scheduling, inter-department coordination, and high-priority constituent issues.
• Plan and execute executive meetings, hostings, and dignitary visits; manage VIP logistics.
• Drive process efficiency; oversee travel, reimbursements, and memberships; ensure policy compliance.
• Cultivate relationships with the Board of Regents, Vice Presidents, Deans, and partners.

Skills

MS Office Suite

Google Suite

Zoom

Written & verbal communication

Discretion with confidential info

Organizational & project management

Logistics planning for meetings/events

Education

BA/BS degree

Job description

The Office of the President at the University of Minnesota seeks an Administrative Coordinator to support high-level initiatives, manage complex scheduling, and oversee executive operations in a fast-paced environment on campus. Reporting to the Chief of Staff, you will collaborate across the University to advance the mission.

This role emphasizes meticulous administrative work, policy liaison tasks, event planning, and cross-unit collaboration, with occasional remote Fridays and primary on-site