Executive Office Manager | PA to the President

Johnson Health Tech; Minnetonka (MN); On-site; USD 55,000 - 85,000; Full time

Benefits offered by this job

Medical insurance

Dental insurance

Vision insurance

401(k) retirement plan

Paid time off

Job summary

Johnson Health Tech's U.S. Hearing Care is establishing a new U.S. headquarters in Minnetonka. The Office Manager / Executive Assistant provides daily office operations and direct executive support to the President of North America.

The ideal candidate is polished, dependable, and proactive, bringing judgment, discretion, and organizational excellence to keep leadership priorities on track and to create an outstanding workplace experience.

Qualifications

• 5+ years of progressive experience in office management, executive administration, or a similar professional administrative role.
• Demonstrated experience supporting senior executives and managing day-to-day needs of a professional corporate office.
• Experience coordinating vendors, office services, meetings, and workplace logistics.
• Comfort handling basic financial administrative tasks, including invoices, expenses, and purchasing documentation.
• Proficiency with Microsoft Office applications, including Outlook, Word, Excel, PowerPoint, and Teams.
• Ability to work onsite in Minnetonka during established business hours.

Responsibilities

• Take ownership of day-to-day office operations, ensuring a professional, organized, welcoming, and well-functioning workplace.
• Serve as the primary onsite point of contact and welcoming presence for employees, customers, vendors, business partners, and visitors.
• Answer and direct incoming telephone calls, respond professionally to general inquiries, and connect callers with the appropriate departments or team members.
• Greet visitors, coordinate their arrival, and ensure a positive and seamless experience.
• Maintain an attractive, comfortable, and well-stocked office environment, including beverages, coffee, refreshments, kitchen amenities, office supplies, and meeting spaces.
• Manage relationships with office service providers, including cleaning, maintenance, catering, building management, and other vendors.
• Coordinate routine facility needs, service requests, deliveries, equipment maintenance, and general office improvements.
• Help establish practical office procedures, organizational systems, and workplace standards as the business grows.
• Maintain conference room readiness and coordinate meeting logistics, technology support requests, refreshments, and visitor accommodations.
• Executive Support to the President: Serve as a trusted administrative partner to US Hearing Aid leadership team
• Manage and coordinate executive calendars, appointments, meetings, and scheduling priorities.
• Arrange domestic and international business travel, accommodations, itineraries, and related logistics.
• Assist with executive correspondence, presentations, documents, expense reports, and administrative requests.
• Coordinate leadership meetings, prepare agendas and materials, capture action items when requested, and help ensure timely follow-through.
• Anticipate needs, proactively resolve administrative challenges, and help the President stay organized and focused on strategic business priorities.
• Handle confidential business, personnel, and financial information with professionalism and discretion.
• Support special projects and other administrative initiatives as the organization develops.
• Corporate & international coordination: Act as a professional point of contact and administrative liaison between the U.S. Hearing Care office, Johnson Health Tech's U.S. corporate headquarters in Cottage Grove, Wisconsin, and Hearing Care headquarters in Taiwan.
• Facilitate clear, timely communication and coordination across domestic and international teams.
• Assist with scheduling cross-functional and international meetings across multiple time zones.
• Support travel logistics, meeting arrangements, hospitality, and office visits for U.S. and international executives.
• Coordinate administrative requests and follow-up items with shared corporate functions such as Finance, Human Resources, Information Technology, and other departments.
• Represent the U.S. Hearing Care organization with warmth, professionalism, and cultural awareness.
• Office Culture & Employee Engagement: Help create and sustain a positive, collaborative, and welcoming office culture.
• Coordinate onsite team meetings, celebrations, employee appreciation activities, lunches, and other workplace events.
• Assist with planning and hosting leadership visits, customer meetings, training sessions, and company gatherings.
• Help welcome new employees and coordinate their initial office experience, workspace readiness, access, and basic onboarding logistics in partnership with HR and IT.
• Identify opportunities to improve the employee experience and help make the office a place where people enjoy working.
• Serve as a positive ambassador for the organization and its values.
• Administrative & Financial Support: Provide light accounting and financial administrative support in coordination with the corporate Finance team.
• Assist with vendor invoice processing, purchase order documentation, expense reporting, and payment follow-up.
• Maintain accurate records of office expenditures, receipts, supplies, and vendor services.
• Support basic budget tracking, expense reconciliation, and administrative financial reporting as requested.
• Coordinate purchasing and ensure appropriate documentation and corporate approval processes are followed.
• Maintain organized office files, records, and administrative documentation.
• Assist with other business administration and operational projects as needed.
• Marginal Job Functions: Other projects as needed.

Skills

Office management

Executive support

Vendor coordination

Finance admin basics

MS Office suite

Education

Associate degree preferred

Tools

ERP systems

Finance software

Job description

Johnson Health Tech's U.S. Hearing Care is establishing a new U.S. headquarters in Minnetonka. The Office Manager / Executive Assistant provides daily office operations and direct executive support to the President of North America.

The ideal candidate is polished, dependable, and proactive, bringing judgment, discretion, and organizational excellence to keep leadership priorities on track and to create an outstanding workplace experience.