Executive Office Manager & Executive Assistant

Allied Wire & Cable; Collegeville (PA); On-site; USD 55,000 - 85,000; Full time

Benefits offered by this job

Competitive pay

Comprehensive health coverage

Retirement plan with company match

Generous PTO and holidays

Life and disability insurance

Job summary

GCG is seeking an organized, service-oriented Office Manager & Executive Assistant to support our Connectivity & Power Solutions business at our Collegeville, Pennsylvania location. You will serve as the first point of contact for employees, customers, vendors, and visitors, while providing admin support to the CPS President and senior leadership.

The role balances front-office responsibilities with scheduling, travel coordination, expense reporting, meetings, events, and other administrative

Qualifications

• 3+ years of administrative, office management, executive support, or related experience.
• Experience supporting leaders, managers, or a professional office environment.
• Strong proficiency with Microsoft Outlook, Teams, Word, PowerPoint, and Excel.
• Experience coordinating calendars, meetings, travel, expenses, events, or office logistics.
• Strong organizational and time-management skills with the ability to manage multiple priorities.
• Excellent written and verbal communication skills.
• Professional and welcoming interpersonal style with ability to interact with employees, senior leaders, vendors, and visitors.
• Discretion and sound judgment when handling confidential information.

Responsibilities

• Serve as the primary point of contact for visitors to the Collegeville office, providing a professional and welcoming experience.
• Answer and route incoming telephone calls and general inquiries to the appropriate individuals or departments.
• Welcome customers, vendors, candidates, employees, and other guests and coordinate visitor access as needed.
• Maintain an organized and professional reception and common-area environment.
• Coordinate incoming and outgoing mail, deliveries, packages, and other general office communications.
• Help employees and visitors navigate routine office questions and connect them with the appropriate resources.
• Support the day-to-day administrative needs of the Collegeville location and help ensure the office operates efficiently.
• Coordinate office supplies, kitchen and common-area supplies, meeting-room readiness, and other workplace needs.
• Serve as a point of contact for building management, office vendors, facilities providers, and other external partners.
• Coordinate routine office maintenance, service requests, and vendor visits.
• Maintain organized office records, documentation, contact lists, and administrative files.
• Identify practical ways to improve office processes, organization, and the employee and visitor experience.
• Support onboarding logistics for employees joining the Collegeville location, including workspace and first-day readiness in partnership with HR and other internal teams.
• Provide administrative support to the CPS President and, as needed, members of the CPS senior leadership team.
• Manage and coordinate calendars, meetings, appointments, and scheduling requests.
• Help identify scheduling conflicts and coordinate changes as priorities evolve.
• Coordinate meeting invitations, conference rooms, virtual meeting technology, materials, and other logistics.
• Assist with preparation, formatting, proofreading, and distribution of presentations, reports, correspondence, and meeting materials.
• Help track administrative deadlines, follow-up items, approvals, and other leadership commitments.
• Handle confidential and sensitive business information with appropriate discretion.
• Arrange domestic travel for the CPS President and other senior leaders as assigned, including flights, lodging, ground transportation, and itineraries.
• Assist with adjustments to travel plans when schedules or business needs change.
• Prepare, submit, reconcile, and track expense reports accurately and on time.
• Maintain appropriate receipts and supporting documentation in accordance with company policies.
• Assist leaders with routine travel- and expense-related administrative questions.
• Coordinate logistics for CPS leadership meetings, employee events, customer visits, leadership off-sites, Town Halls, celebrations, and other business activities.
• Coordinate facilities, catering, meeting spaces, technology, materials, accommodations, schedules, and attendee communications.
• Partner with internal teams and outside vendors to support successful meetings and events.
• Confirm that rooms, materials, technology, catering, and other logistical details are ready in advance.
• Assist with employee recognition activities, celebrations, and other efforts that contribute to a positive workplace experience.
• Draft, edit, proofread, format, copy, scan, distribute, and maintain routine business documents and communications.
• Coordinate document signatures, approvals, invoice processing, and other administrative transactions.
• Maintain electronic and physical files and records in an organized manner.
• Gather information and materials needed for meetings, communications, and business activities.
• Provide administrative support for special projects as requested.
• Perform other duties as assigned based on the needs of the business and Collegeville office.

Skills

Microsoft Office suite

Calendar management

Travel coordination

Communication skills

Discretion & confidentiality

Onsite work readiness

Tools

Microsoft Outlook

Microsoft Teams

Microsoft Word

Microsoft PowerPoint

Microsoft Excel

Job description

GCG is seeking an organized, service-oriented Office Manager & Executive Assistant to support our Connectivity & Power Solutions business at our Collegeville, Pennsylvania location. You will serve as the first point of contact for employees, customers, vendors, and visitors, while providing admin support to the CPS President and senior leadership.

The role balances front-office responsibilities with scheduling, travel coordination, expense reporting, meetings, events, and other administrative