Executive Office Manager & CEO Scheduler

Stanford Climate Ventures; Boulder (CO); Hybrid; USD 80,000 - 95,000; Full time

Benefits offered by this job

401(K)

Medical, Dental, Vision plans (or équi

Flexible Time Off

Paid Parental Leave

Paid Sick Leave

Company Holidays

Job summary

Alta Resource Technologies in Boulder, CO is hiring a Sr. Administrative Assistant / Office Manager to support the Office of the CEO.

This role is the operational backbone of Alta’s executive team — owning the scheduling, travel, workplace, and coordination work that keeps a fast-moving leadership group running, and doing it well enough that leadership stops thinking about it. The position exists because Alta is scaling.

Qualifications

• Associate’s or Bachelor’s degree, or equivalent experience.
• Three to five years of administrative, executive support, or office operations experience.
• Proven discretion with confidential personnel, financial, and board information.
• Strong written and verbal communication with external partners and investors.
• Highly organized with a bias toward closing loops and following through without reminders.
• Drives tasks to completion and follows up without reminders.
• Proficiency with Google Workspace or Microsoft 365, video conferencing, and expense management tools.
• Availability outside standard hours for events, VIP or investor visits.
• U.S. citizenship and valid passport required.

Responsibilities

• Own calendar management for the CEO, and for VPs and C-suite leaders as needed.
• Schedule and reschedule against shifting priorities, resolving conflicts without escalating each one.
• Protect focus time and enforce meeting standards set by the Chief of Staff.
• Coordinate complex multi-party meetings across functions, facilities, and external stakeholders.

Skills

Administrative experience

Executive support

Calendar management

Discretion with confidential info

Communication

Organizational skills

Project coordination

Independence

Availability outside hours

US citizenship

Education

Associate’s or Bachelor’s degree, or equivalent experience

Tools

Google Workspace

Microsoft 365

Video conferencing

Expense management tools

Job description

Alta Resource Technologies in Boulder, CO is hiring a Sr. Administrative Assistant / Office Manager to support the Office of the CEO.

This role is the operational backbone of Alta’s executive team — owning the scheduling, travel, workplace, and coordination work that keeps a fast-moving leadership group running, and doing it well enough that leadership stops thinking about it. The position exists because Alta is scaling.