Executive Assistant to CEO & CTO - Systems & Scheduling

Ode with Anthropic; Santa Fe (NM); Hybrid; USD 110,000 - 165,000; Full time

Benefits offered by this job

401k with Matching

Unlimited PTO

Medical, Dental, Vision Coverage

Health FSA

Commuter Benefits

Life Insurance

Team Events

Job summary

Ode with Anthropic in San Francisco, CA seeks an experienced Executive Assistant to the CEO and CTO. You will manage calendars, coordinate complex schedules, and design workflows that keep executives organized and effective.

You’ll draft communications, surface critical blockers, and ensure flawless logistics for meetings and travel. The role requires strong written communication, a bias for leverage through systems, and a calm, professional presence in a fast-growing environment.

Qualifications

• Executive support experience in a high-growth environment.
• Upward management as a craft.
• Strong written communication.
• A bias for systems and leverage.
• Sharp prioritization instincts.
• Excitement about AI tools.
• Presence, composure, and discretion.

Responsibilities

• Own the calendar with a point of view for the CEO and CTO.
• Keep them ahead of commitments by surfacing blockers and preparing for what's next.
• Build systems that create leverage through intake processes and workflows.
• Be the communications layer: draft, triage, and coordinate actions.
• Make the logistics invisible: plan travel, meetings, and offsites with attention to detail.
• Be a calm, trusted presence across internal teams and external partners.

Skills

Executive support

Upward management

Written communication

Systems thinking

Prioritization

AI tools

Discretion

Job description

Ode with Anthropic in San Francisco, CA seeks an experienced Executive Assistant to the CEO and CTO. You will manage calendars, coordinate complex schedules, and design workflows that keep executives organized and effective.

You’ll draft communications, surface critical blockers, and ensure flawless logistics for meetings and travel. The role requires strong written communication, a bias for leverage through systems, and a calm, professional presence in a fast-growing environment.