Executive Office Manager

StandWithUs; Boca Raton (FL); On-site; USD 65,000 - 75,000; Full time

Benefits offered by this job

Health insurance

Dental insurance

Vision insurance

Paid holidays

Vacation and sick leave

Job summary

StandWithUs, an international Israel education organization, seeks an Executive Office Manager to support the Southeast Executive Director with administrative operations and logistical coordination. This role demands discretion, organization, and strong communication in a fast-paced, mission-driven environment.

Responsibilities include calendar and travel planning, document preparation, meeting coordination, board logistics, and basic bookkeeping support, while ensuring smooth office operations

Qualifications

• 3+ years of experience in executive or administrative support.
• Strong proficiency in Microsoft Office Suite (Outlook, Excel, Word); experience with Zoom and Raiser's Edge or similar CRM systems preferred.
• Excellent verbal, written, and interpersonal communication skills, with proficient writing ability.
• Strong time management, multitasking, and organizational skills.
• High level of discretion and organizational awareness.
• Must have American citizenship or a valid work visa; StandWithUs cannot sponsor work visas.

Responsibilities

• Manage the Executive Director's calendar, including scheduling, meetings, and travel arrangements.
• Prepare and maintain documents, reports, spreadsheets, and presentation materials.
• Coordinate and facilitate internal staff and office meetings, including agendas and follow-ups.
• Coordinate logistics for board meetings, including Zoom setup and scheduling.
• Support event planning and execution.
• Serve as the point of contact for internal and external stakeholders.
• Handle office supply inventory, equipment maintenance, and vendor communications.
• Track expenses and support basic bookkeeping or reimbursement processes.

Skills

Executive support

Time management

Multitasking

Discretion

Communication

Tools

Microsoft Office

Zoom

Raiser's Edge CRM

Job description

StandWithUs is an international, nonpartisan Israel education organization that inspires and educates people of all ages and backgrounds, challenges misinformation, and fights antisemitism.

The Executive Office Manager will support the Southeast Executive Director by managing administrative operations and providing essential logistical coordination for the region. This role requires excellent communication, organizational, and interpersonal skills, along with the ability to handle sensitive and high-level matters with professionalism and discretion.

This position is suited for someone who is highly organized, resourceful, and comfortable managing multiple priorities in a fast-paced, mission-driven environment — helping ensure the Southeast office runs smoothly in support of StandWithUs's work educating about Israel and countering antisemitism. The role builds strong project management, organizational, and event planning skills.

Key Responsibilities

• Manage the Executive Director's calendar, including scheduling, meetings, and travel arrangements
• Prepare and maintain documents, reports, spreadsheets, and presentation materials
• Coordinate and facilitate internal staff and office meetings, including agendas and follow-ups
• Coordinate logistics for board meetings, including Zoom setup and scheduling
• Support event planning and execution
• Serve as the point of contact for internal and external stakeholders
• Handle office supply inventory, equipment maintenance, and vendor communications
• Track expenses and support basic bookkeeping or reimbursement processes

Qualifications

• 3+ years of experience in executive or administrative support
• Strong proficiency in Microsoft Office Suite (Outlook, Excel, Word); experience with Zoom and Raiser's Edge or similar CRM systems preferred
• Excellent verbal, written, and interpersonal communication skills, with proficient writing ability
• Strong time management, multitasking, and organizational skills
• High level of discretion and organizational awareness
• Must have American citizenship or a valid work visa; StandWithUs cannot sponsor work visas

Benefits Include

• Full health, dental, and vision insurance.
• Vacation and sick leave.
• Paid U.S. national holidays and Jewish religious holidays.

Position Start Date: Immediately available

Salary: $65,000 - $75,000, commensurate with experience