Executive Assistant

StandWithUs; New York (NY); On-site; USD 60,000 - 75,000; Full time

Benefits offered by this job

Full health, dental, and vision

Vacation and sick leave

Paid U.S. national holidays and Jewish

Job summary

StandWithUs in New York seeks an Executive Assistant to support the Northeast Regional Director, handling confidential administrative duties and coordinating outreach with campuses, communities, and supporters in Israel education and the fight against antisemitism.

You will manage calendars, travel, correspondence, reporting, and event logistics, while developing project management and relationship-building skills in a fast-paced, high-profile environment that advances the Northeast Region’s

Qualifications

• College degree preferred, or equivalent combination of education and office experience.
• 2+ years of related experience with proven office administration and customer service skills required.
• Experience managing multiple projects and deadlines simultaneously.
• Strong working knowledge of office processes, business policy development, and related computer software and electronic communication tools.
• Proficiency in Microsoft Office and Google applications; quick learner with donor database systems.
• Extensive knowledge of the pro-Israel and Jewish community is a plus.
• Proven interpersonal skills with experience providing complex administrative support in a high-profile environment with tact and diplomacy.
• Excellent verbal and written communication skills.
• Detail-oriented, self-motivated, organized, and reliable team player; proactive with a strong work ethic and the ability to multitask effectively.
• Must have American citizenship or a valid work visa; StandWithUs cannot sponsor work visas.

Responsibilities

• Manage a wide range of complex office administration and support functions for the Regional Director.
• Administer departmental office systems and procedures.
• Review, assess, route, and answer correspondence, and monitor follow‑up action steps; gather and analyze information for administrative reporting.
• Compose and edit letters, memoranda, reports, marketing collateral, and presentations; prepare copy for publication or grant proposal and report submissions.
• Manage complex calendars and coordinate meetings, appointments, and travel arrangements.
• Support event coordination, including conferences and local events.
• Purchase and maintain office supply inventory.
• Conduct research and summarize findings.
• Create and maintain office databases.
• Answer and route phone calls, mail, and email messages, and disseminate information as needed.
• Assist with chapter communication and coordination.
• Contribute to unit efforts by taking on related duties as needed.

Skills

Office administration

Customer service

Project management

Microsoft Office

Google apps

Donor databases

Interpersonal skills

Verbal and written communication

Detail-oriented

Diplomacy

Pro-Israel knowledge

Education

College degree or equivalent experience

Tools

Microsoft Office

Google Workspace

Donor databases

Job description

Position Summary

We’re seeking an Executive Assistant to support the Northeast Regional Director, based in New York. Working independently, this position performs a wide range of complex and confidential administrative and clerical support duties in service of the Northeast Region's mission‑driven work engaging campuses, communities, and supporters in Israel education and the fight against antisemitism.

The Executive Assistant provides information and service to internal and external contacts, including donors, chapter volunteers, and staff, and requires a strong working knowledge of the organization's policies and procedures. It includes responsibility for executive office management as appropriate.

This position is suited for someone who is highly organized and comfortable managing shifting priorities in a fast‑paced, high‑profile environment, and who is looking to build skills in project management, event coordination, and relationship‑building while directly enabling the Northeast Region’s outreach and programming.

Responsibilities

• Manage a wide range of complex office administration and support functions for the Regional Director.
• Administer departmental office systems and procedures.
• Review, assess, route, and answer correspondence, and monitor follow‑up action steps; gather and analyze information for administrative reporting.
• Compose and edit letters, memoranda, reports, marketing collateral, and presentations; prepare copy for publication or grant proposal and report submissions.
• Manage complex calendars and coordinate meetings, appointments, and travel arrangements.
• Support event coordination, including conferences and local events.
• Purchase and maintain office supply inventory.
• Conduct research and summarize findings.
• Create and maintain office databases.
• Answer and route phone calls, mail, and email messages, and disseminate information as needed.
• Assist with chapter communication and coordination.
• Contribute to unit efforts by taking on related duties as needed.

Qualifications

• College degree preferred, or equivalent combination of education and office experience.
• 2+ years of related experience with proven office administration and customer service skills required.
• Experience managing multiple projects and deadlines simultaneously.
• Strong working knowledge of office processes, business policy development, and related computer software and electronic communication tools.
• Proficiency in Microsoft Office and Google applications; quick learner with donor database systems.
• Extensive knowledge of the pro‑Israel and Jewish community is a plus.
• Proven interpersonal skills with experience providing complex administrative support in a high‑profile environment with tact and diplomacy.
• Excellent verbal and written communication skills.
• Detail‑oriented, self‑motivated, organized, and reliable team player; proactive with a strong work ethic and the ability to multitask effectively.
• Must have American citizenship or a valid work visa; StandWithUs cannot sponsor work visas.

Benefits Include

• Full health, dental, and vision insurance
• Vacation and sick leave
• Paid U.S. national holidays and Jewish religious holidays

Position Details

• Location: New York, NY
• Start Date: Immediate
• Salary Range: $60,000 - $75,000, based on experience
• Employment Type: Full‑Time