Senior Coordinator

American Jewish Committee; Washington (District of Columbia); On-site; USD 53,000 - 58,000; Full time

Benefits offered by this job

Medical, vision, dental

PTO 15 days

Holidays

403(b)

Job summary

American Jewish Committee (AJC) is seeking a Senior Administrative Coordinator to provide essential support to the department and enable the team to operate efficiently. The role includes coordinating logistics for advocacy projects, managing calendars, and preparing materials for events and meetings.

The candidate will conduct donor and prospect research, manage travel logistics, and support CRM data updates.

Qualifications

• Minimum of 3 years of experience in an administrative/coordinator role.
• Strong communication, organizational, and planning skills.
• Proficient with Microsoft Office, Google Suite, Zoom.

Responsibilities

• Support execution of the department's strategy and plans through administrative tasks.
• Coordinate logistics and communications for advocacy projects, events, meetings.
• Plan and implement research projects and maintain calendars.

Skills

Communication

Organization

Project management

MS Office

Google Suite

Zoom

Education

3+ years experience

Tools

Microsoft Office

Google Workspace

Zoom

Job description

American Jewish Committee (AJC) is the global advocacy organization for the Jewish people. We create trusted partnerships with leaders around the world to ensure Jews and Israel are safe and thriving.

With an unparalleled reach spanning six continents, AJC engages leaders in more than 110 countries through 40 offices and dozens of partnerships with Jewish communities worldwide. Wherever the Jewish people and Israel need us, AJC is there—empowering leaders in government, education, partner communities, and the private sector to counter antisemitism and act as allies.

The challenges we face are global. AJC is leading the global response. Join us.

Your Department

AJC's Regional Offices connect the local communities with AJC’s global advocacy work to enhance the well‑being of the Jewish people and Israel. We maintain the agency's nationwide presence by attracting leaders and donors to AJC, enhancing the organization’s influence with key local, national, and international decision makers and stakeholders, implementing advocacy initiatives at the state and local level, and establishing and nurturing community relationships.

Your Impact

This position makes an impact at AJC by providing effective execution of tasks and providing essential support to the success of the team/department; may lead moderate projects. Works with regular oversight to solve routine and moderately complex problems and make routine and moderately complex decisions.

Incumbents provide essential administrative support to the department, enabling their team to function effectively and efficiently. The senior coordinator is responsible for completing a variety of administrative, communications, and event coordination tasks and assisting with or leading projects and initiatives aligned with AJC’s priorities. Senior coordinators bring experience and knowledge to the position, consistently demonstrate excellent performance, skills, and achievements, and they handle assignments of larger scope, increased complexity, and greater impact, reflecting their elevated role within the team.

Your Role

• Support the execution of the department's strategy, goals, objectives, and action plans by completing a variety of administrative tasks
• Coordinate logistics and communications for advocacy and outreach projects, events, and meetings
• Plan and implement research projects
• Maintain calendars and schedule meeting
• Arrange complex and detailed travel plans, itineraries, and agendas
• Process expense reports and other tracking/reporting tasks
• Maintain inventory of office and event supplies
• Take notes at meetings with internal and external stakeholders
• Organize and maintain department documentation files
• Maintain the department's contacts and mailing lists
• Execute departmental reporting and tracking (e.g., financial reports, budgets, expenses, program updates, donor contributions,contracts)
• Serve as a point of contact for AJC colleagues and external stakeholders
• Organize, prioritize, and manage incoming and outgoing communications (phone calls, email, and mail)
• Respond timely to inquiries and requests from internal and external stakeholders
• Prepare and disseminate group mailings
• Draft correspondence, documents, spreadsheets, and other communication materials

Specific to This Role

• Conduct donor, foundation, and corporate prospect research
• Draft donor dossiers prior to donor meetings, parlor meetings, and large-scale events
• Manage donor acknowledgement process by tracking incoming gifts and pledges and assigning acknowledgement responsibility to WRO colleagues
• Support national acknowledgement process by providing donor information to national colleagues as needed
• Maintain inventory of donor marketing materials
• Execute departmental reporting and tracking (e.g. prospect lists, solicitation spreadsheets, donor revenue reports, board campaign tracker, financial reports, and others as needed)
• Update and maintain AJC’s CRM database (Raiser’s Edge)
  • Organize and maintain department documentation files
  • Maintain the department’s contacts and mailing list
• Prepare and execute development focused email marketing through HubSpot
• Manage gift processing
  • Enter gift adjustments, pledges, and incoming gift notifications in collaboration with Gift Processing Team
• Coordinate development event logistics with Development Team (e.g. vendor contracts, room set up, submit security forms, draft run of show, coordinate pre-event briefings, manage rsvp list, create name tags and table tents, pack and unpack event materials, etc.)

Supervisory Role

Education, Training, and Experience

• Minimum of 3 years of experience and proficient job skills and knowledge

Knowledge, Skills, and Abilities

• Passion for the mission, goals, and objectives of AJ
• Committed to AJC’s core values: respect, accountability, integrity, innovation, and collaboration
• Demonstrates professionalism and high standards of conduct
• Ability to work collaboratively with individuals from diverse backgrounds
• Excellent communication skills (written, verbal, and listening)
• Strong organization and project management skills, including the ability to set priorities and meet deadlin
• Excellent attention to detail and follow-through
• Capacity to multitask and work in a fast‑paced and changing environment
• Proficient in Microsoft Office (Word, Excel, PowerPoint, Teams, and Outlook), Google Suite applications, and Zoom

Physical Demands

• Remaining in a stationary position, often sitting or standing for prolonged period
• Repeating motions that may include the wrists, hands, and/or fingers
• Communicating with others to exchange information
• Moving about to accomplish tasks or moving from one worksite to another

Disclaimers

The duties listed above are intended only as illustrations of the various types of work that may be performed. The omission of specific statements of duties does not exclude them from the position if the work is similar, related or a logical assignment to the position. The job description does not constitute a contract between the employer and employee and is subject to change by the employer as the needs of the employer and the requirements of the job change.

Compensation

The salary for this position is $53,000 to $58,000 depending on relevant experience and location.

Regular Full-time employee benefits:

• Medical, vision, and dental plans
• Flexible Spending Account options
• Generous Paid Time Off (PTO) - 15 vacation days per year, that increases with continued employment
• Paid Holidays (many Federal and major Jewish Holidays)
• 403(b) participation, after one year of employment