Executive Office & Facilities Coordinator

Refugees; Arlington (VA); On-site; USD 28,000 - 39,000; Full time

Job summary

U.S. Committee for Refugees and Immigrants (USCRI) in Arlington, VA is seeking an Executive Office Assistant to provide administrative, operational, and facilities support across staff offices nationwide, including front operations at Headquarters.

Reporting to the Chief of Staff, the role involves improving systems and processes, handling multiple hats, and working independently with limited supervision in a diverse organization.

Qualifications

• 2–3 years of relevant experience in an administration, facilities management, and/or operations role is required.
• Excellent written and oral communication skills. Experience in writing and editing professional business letters, reports, and documents.
• Demonstrated ability to achieve performance goals and meet deadlines in a fast-paced environment.

Responsibilities

• Build and maintain relationships with landlords, building maintenance staff, vendors and staff and provide support and solutions to technical and maintenance issues.
• Serve as primary vendor liaison and maintain contracts and files and negotiate vendor contracts under the direction of the Chief of Staff and Executive leadership as needed.
• Serve as Floor Warden and represent USCRI headquarters at tenant meetings and prepare and execute emergency planning procedures.
• Support the Executive Coordinator in coordinating and planning logistics pertaining to moves, buildouts, and setups of new offices.
• Oversee offsite storage management, including retrieval, storage, coding, updating, and destruction based on retention schedules and approved policy.
• Assist with the research and implementation of new programs, systems, and office solutions to improve internal processes across all offices.

Skills

Administration

Facilities management

Operations

Communication

Multitasking

Tools

Microsoft Office

Job description

U.S. Committee for Refugees and Immigrants (USCRI) in Arlington, VA is seeking an Executive Office Assistant to provide administrative, operational, and facilities support across staff offices nationwide, including front operations at Headquarters.

Reporting to the Chief of Staff, the role involves improving systems and processes, handling multiple hats, and working independently with limited supervision in a diverse organization.