Executive Office Coordinator & Strategic Projects Lead

Cityofnewyork; New York (NY); On-site; USD 60,000 - 90,000; Full time

Job summary

The City of New York's Office of Administrative Trials and Hearings (OATH) seeks a highly organized Special Assistant to join the Executive team. Reporting to the First Deputy Commissioner, you will oversee calendars, compose confidential letters, arrange travel, and coordinate access to leadership time and office.

You will also prepare reports, take meeting minutes, support agency-wide projects, and assist with data collection and outreach.

Qualifications

• Must have a bachelor’s degree or equivalent experience in community work or related duties.
• Strong organizational, customer service, and communication skills.
• Ability to manage calendars, arrange travel, and prepare confidential correspondence.

Responsibilities

• Manage demanding calendars for the Commissioner and Chief ALJ and other Executive Office staff.
• Compose and prepare confidential correspondence.
• Arrange travel plans, itineraries, and agendas.
• Coordinate direct access to Commissioner and Chief ALJ’s time and office.
• Prepare reports and special projects, including data collection and distribution.
• Take and organize minutes and notes at meetings for the Executive Office.
• Support agency-wide projects and coordination with stakeholders.
• Screen and route telephone calls and maintain contacts.

Skills

Calendar management

Executive support

Communication skills

Organizational skills

Travel coordination

Minutes taking

Education

Baccalaureate degree

High school diploma

Equivalent education/experience

Tools

Data collection

Job description

The City of New York's Office of Administrative Trials and Hearings (OATH) seeks a highly organized Special Assistant to join the Executive team. Reporting to the First Deputy Commissioner, you will oversee calendars, compose confidential letters, arrange travel, and coordinate access to leadership time and office.

You will also prepare reports, take meeting minutes, support agency-wide projects, and assist with data collection and outreach.