Executive Office & Compliance Manager

Aruza Pest Control; Charlotte (NC); On-site; USD 52,000 - 78,000; Full time

Job summary

Aruza Pest Control in Charlotte, NC, is seeking an Office Manager to serve as the operational backbone of our Branch Support Center. You will support the executive leadership team while overseeing administrative operations, regulatory compliance, licensing, facilities coordination, and executive support.

This role partners with the CEO, CFO, COO, VP of HR, Operations, and Accounting to keep the organization running efficiently.

Qualifications

• 2+ years of administrative, office management, operations support, compliance, or related experience.
• Exceptional organizational and time management skills with the ability to manage multiple competing priorities.
• Strong written and verbal communication skills.
• Demonstrated ability to work independently, make decisions, and take ownership with minimal supervision.
• High attention to detail and strong follow-through.
• Comfortable working in a fast-paced environment with a strong sense of urgency.
• Proficient in Microsoft Office (Excel, Word, Outlook) and Google Workspace.
• Strong technology skills and the ability to quickly learn new software platforms.
• Demonstrated ability to manage confidential information while supporting executive leadership.

Responsibilities

• Manage executive calendars and meeting logistics.
• Coordinate leadership meetings, agendas, travel, and itineraries.
• Prepare meeting materials and assist with follow-up action items.
• Coordinate company meetings, leadership events, and employee recognition programs.
• Provide administrative support to the CEO, CFO, COO, VP of HR.
• Support special projects and cross-functional initiatives.
• Own recurring executive administrative processes and ensure deadlines, renewals, reporting requirements are met.

Skills

Organizational skills

Time management

Communication skills

Independent work

Attention to detail

Microsoft Office

Google Workspace

Technology literacy

Cross-functional collaboration

Tools

Microsoft Office

Google Workspace

Paylocity

Job description

Aruza Pest Control in Charlotte, NC, is seeking an Office Manager to serve as the operational backbone of our Branch Support Center. You will support the executive leadership team while overseeing administrative operations, regulatory compliance, licensing, facilities coordination, and executive support.

This role partners with the CEO, CFO, COO, VP of HR, Operations, and Accounting to keep the organization running efficiently.