Executive Programs & Events Coordinator

ACLU; Miami (FL); On-site; USD 48,000 - 68,000; Full time

Job summary

The American Civil Liberties Union Foundation of Florida seeks an Executive Program Assistant to provide on-site administrative support to the four directors of the organization’s programmatic teams. Based in the Miami office, the role involves coordinating calendars, travel planning, meeting materials, and close collaboration with leadership.

Occasional statewide travel and weekend work may be required. The position emphasizes in-person event planning support and cross-department collaboration

Qualifications

• Highly organized and detail-oriented professional supporting four directors.
• On-site administrative and logistical support across Legal, Field, Communications, and Policy & Advocacy.
• Occasional statewide travel and weekend work as needed.

Responsibilities

• Manage scheduling, calendar holds, reschedules, and meeting logistics for the four directors.
• Prepare meeting summaries and distribute action items.
• Coordinate travel arrangements and expense reimbursements.
• Support event planning and vendor coordination across departments.
• Maintain confidential files and assist with special projects.

Skills

Highly organized

Detail-oriented

Calendar management

Travel coordination

Job description

The American Civil Liberties Union Foundation of Florida seeks an Executive Program Assistant to provide on-site administrative support to the four directors of the organization’s programmatic teams. Based in the Miami office, the role involves coordinating calendars, travel planning, meeting materials, and close collaboration with leadership.

Occasional statewide travel and weekend work may be required. The position emphasizes in-person event planning support and cross-department collaboration